Real Estate Administrative Assistant

ADMINISTRATIVE & OPERATIONS COORDINATOR JOB TITLEAdministrative & Operations CoordinatorCOMPANYStartup, Real Estate & TechnologyLOCATIONDubai, UAE, on-site, DIPJOB TYPEFull-time, permanentWORKING HOURSMonday to Friday, 9:00am to 6:00pmSALARYAED 4,500 - 7,000 per month, depending on experience. Plus sales support commissions on deals. BENEFITSUAE employment visa, medical insurance, annual leave and flightallowance in line with UAE Labour Law. REPORTS TOOperations ManagerSTART DATEOctober 1stABOUT USWe are an integrated real estate and technology company based inDubai. Our real estate division covers residential and commercial sales,long-term leasing, holiday home management, renovation and propertyflips. Our technology division builds AI tools that make the businessrun faster than its size suggests.THE ROLEWe are looking for an organised, dependable Administrative & OperationsCoordinator to keep the day-to-day running of the business tight.You will be the operational centre of the office. Every transaction,document, lead and renewal passes through you, and you are the personwho knows where each one stands. This is a hands-on role with realownership and a direct line to leadership.KEY RESPONSIBILITIESOffice and administration- Run day-to-day office operations: correspondence, filing, supplies, vendors, visitors and calls- Keep digital records clean and current across Google Drive and internal systems- Manage calendars, schedule meetings and viewings, coordinate appointments and travel- Take meeting notes, circulate action items, and follow up until each one is closedTransaction and listing support- Prepare and check Forms A, B and F, MOUs, tenancy contracts, NOCs and title documents- Coordinate Trakheesi listing permits, RERA and DLD submissions, and Ejari registrations- Track every deal from agreement to completion and flag anything missing or at risk of delay- Liaise with developers, conveyancers, landlords, tenants, PROs and government portalsCRM, leads and client care- Keep the CRM accurate: leads logged, statuses current, duplicates cleared, nothing left unanswered- Handle first-line enquiries on WhatsApp, email and phone, then route each one to the right advisor- Send follow-ups, reminders and client updates on scheduleAgent and team support- Prepare listing packs, brochures, offer letters, presentations and reports- Onboard new agents: documents, accounts, system access and orientation- Maintain team trackers and produce weekly activity and pipeline summaries for leadershipFinance and compliance administration- Raise invoices, track commissions and payments, and chase outstanding amounts- Maintain petty cash records, expense logs and supplier files- Keep company documents current: trade licence, insurance, RERA registrations, visas and renewalsMarketing coordination- Coordinate property photography, listing copy and portal uploads- Keep listings live, accurate and compliant across Property Finder, Bayut and Dubizzle- Support the marketing team with scheduling and asset organisationREQUIREMENTS- 2+ years in administration, office coordination or operations. Dubai real estate experience strongly preferred- Excellent written and spoken English. Arabic or Russianis an advantage.- Strong working knowledge of Google Workspace and Microsoft Office, particularly Sheets and Docs- Comfortable with CRM systems and quick to learn new software- Highly organised and detail-obsessed, able to hold many moving items without dropping any.- Discreet and reliable with client, contractual and financial information- Works independently, takes ownership, and follows up without being chased- Currently based in the UAE with a valid visa, able to join immediately.PREFERRED, NOT REQUIRED- Familiarity with Dubai property processes: Trakheesi, DLD, RERA, Ejari, Oqood- Experience with property portals or CRMs such as Property Finder CRM, Bitrix24, Zoho or HubSpot- Exposure to AI tools such as ChatGPT or Claude. We use them daily and will train you further- Basic bookkeeping or invoicing experience- UAE driving licenceWHAT WE OFFER (Post Probation)- AED 4,500 - 7,000 per month with quarterly performance reviews. - UAE employment visa and medical insurance- Annual leave and flight allowance per UAE Labour Law- A small, senior team where your work is visible and your input is heard- Hands-on training in AI tools and operating systems most brokerages do not run- A clear path into Office Manager or Operations Manager as the company scalesHOW TO APPLYSend your CV to info@gillcrestrealty.com with the subject line:"Admin & Operations Coordinator — Your Name"In the body of your email, answer these three questions in a few lineseach:1. Which real estate or office administration systems have you used, and for how long?2. Describe one process you organised or improved in a previous role.3. What is your notice period and expected monthly salary in AED?Only shortlisted candidates will be contacted.In Conclusion : We're hiring: Administrative & Operations Coordinator — DubaiYou'll own office operations, transaction paperwork (Form A/B/F,Trakheesi, Ejari, DLD), CRM and lead tracking, agent support, invoicingand document compliance. You'll work directly with leadership in asmall, fast team that runs on modern systems and AI tools.What we're looking for:- 2+ years in admin, office coordination or operations. Dubai real estate experience preferred- Excellent English, strong organisation, genuine attention to detail- Confident with Google Workspace, CRMs, and picking up new software fast- UAE-based with a valid visaWhat you get: AED 4,500 - 7,000 per month, employment visa andmedical insurance, AI and systems training, and a clear path to Officeor Operations Manager.#DubaiJobs #HiringNow #RealEstateDubai #AdminJobs #UAEJobs#OfficeAdministrator