Real Estate Administrative Assistant / Transaction Coordinator

About the roleThe Haupt Phaneuf Real Estate Team at eXp Realty is growing, and we're looking for an organized, detail-driven professional to run the operational side of our business. We work on residential, acreage, land and commercial transactions across Greater Edmonton, and every deal takes a lot of coordination between "listing signed" and "keys handed over." In this role, you're the person who keeps it all on track.You'll work directly with team leads Mathew Haupt and Dane Phaneuf and support the wider team where needed. This is a full-time, in-office position starting January 2027.Key responsibilitiesListings: new listings in Paragon MLS, descriptions, price changes, and conditional and sold updatesTransactions: contracts and amendments, e-signatures, condition deadlines and possession datesCompliance: SkySlope files and FINTRAC documentation, from first contract to closed fileScheduling: team calendars covering listing appointments, photography, measurements and inspectionsMarketing: managing all of our social media platforms, booking photographers, organizing listing media, and writing social captions and YouTube descriptionsClient and business support: client updates, our contact database and vendor invoicesWho we're looking forHighly organized, precise with details, and confident writing to clients, lawyers and other agentsComfortable juggling deadlines across several active files at onceExperience with Paragon, SkySlope and Microsoft Office is a strong assetA real estate licence (associate or licensed assistant) is a strong assetReal estate experience is valued but not required, and we'll invest in the right person. Unlicensed hires complete the REALTORS® Association of Edmonton tech tools and Paragon Essentials courses as part of onboardingPay$40,000 to $46,000 per year, plus performance and referral bonuses.Why join usYou'll work alongside eXp Realty ICON agents Dane Phaneuf and Mathew Haupt on one of Edmonton's most active real estate teams. You'll see a wide range of deals, play a central role in how the business runs, and grow with a team that's expanding.