Reception Administrative Assistant

Main Purpose:The Company welcomes applications from qualified persons with disabilities and will consider reasonable accommodations to enable employees to perform the essential duties of the position.The Company will consider suitable workplace adjustments, accessible work arrangements, assistive technologies, and alternative methods of performing tasks, subject to operational requirements, applicable safety standards, and relevant regulations.The Reception Administrative Assistant is responsible for performing a range of administrative tasks to support the daily operations of the office. This role involves assisting the Administration and Logistic Manager and other staff, maintaining office systems, and ensuring efficient office functioning.

Key Responsibilities

Assist the Administration and Logistic Manager in implementing and maintaining office systems and procedures.Help coordinate and manage office activities and operations to secure efficiency.Provide general support to the Administration and Logistic Manager as needed.Assist in the preparation of regularly scheduled reports and documentation.Maintain electronic and hard copy filing system, ensuring information is organized and easily accessible.Receive and direct visitors and clients.Handle requests for information and data from colleagues and Directors.Monitor and maintain office supplies & stations inventory, placing orders when necessary.Ensure office equipment is properly maintained and serviced.Assist in the management of staff schedules, appointments, and meetings.Assist with travel arrangements for staff as required.Provide support for mailing, shipping, and receiving logistics.Assist in scheduling and coordinating drivers for staff transportation.Help with route planning and optimization for staff pick-up and drop-off services.Maintain records of vehicle usage, maintenance schedules, and driver details.Provide administrative support in managing transportation-related documentation, such as vehicle insurance, registrations, and driver licenses.Communicate with drivers to relay information or changes in schedules and routes.Assist in resolving any transportation-related issues that arise.

Qualifications

Diploma or equivalent; further education or certification is a plus.Knowledge and Skills:A proactive and collaborative approach to work.Strong problem-solving skills and attention to detail.Flexibility and adaptability in a dynamic work environment.Experience:Minimum 2 years of proven experience as an office assistant or in a similar administrative role.Basic understanding of office management systems and procedures.Proficiency in MS Office and other office software.Good organizational and time management skills.Excellent written and verbal communication skills in both Arabic & English Languages.Ability to work well under limited supervision.Candidates will be assessed based on their relevant qualifications, skills, experience, and ability to perform the essential duties of the position, with reasonable accommodations where appropriate.