Receptionist

· Job Title: Receptionist · Reports to: Office Manager · Location: Kifisia Main Responsibilities

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering, screening and forwarding incoming phone calls
• Arranging conference calls (both audio and video) whenever requested
• Coordination of meeting room bookings
• Updating Service lady on daily meetings for proper and on time meeting rooms’ preparation
• Coordination of courier needs
• Sharing and placing menu order for all staff
• Notifying building reception on daily visitors via email and/or phone call
• Printing, collating and binding of business plans, presentations, standard documents and company information for C-level
• Keeping updated records of articles referring to the Group of Companies and owner (Marketing – Press)
• Keeping updated records on articles requested by departments (Articles)
• Keeping updated records of emails referring to invoices/protocol
• Preparation of correspondence, PowerPoint presentations and Word/Excel files, as per business needs
• General secretarial duties, including photocopying, faxing, filing, archiving, scanning and supporting with ad hoc tasks all departments
• Forwarding emails as instructed, receiving in the Admin inbox
• Involved in ad hoc projects, as required by business needs
• Involved with protocol and assisting, when necessary
• Educated to degree level
• Similar experience is a plus
• Proficiency in MS packages and other office productivity tools, with aptitude to learn new software and systems
• Well organized, excellent time management skills and ability to multi-task
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Well-developed interpersonal and communication skills
• Fluent in Greek, English (any other European languages is a plus) 💰 Competitive salary, plus annual discretionary bonus performance related 🏥 Coverage under the company's collective Life, Health & Dental insurance plan 🥗 Daily catered lunch - main dish and side salad provided on us, every day ☕ Fruits and beverages always stocked in the breakout area 🎉 Company-sponsored team-bonding events 🎂 A special birthday gift, because your day deserves to be celebrated 📈 Ongoing development opportunities to sharpen your skills and grow your career within Shipping 🚀 An entrepreneurial culture and genuinely interesting people to work with