Receptionist/Administrative Assistant

We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. The ideal candidate will provide administrative and front-office support to ensure smooth daily operations of the SDDS office. This position serves as the first point of contact for members and visitors, assists with clerical and operational duties, and supports the Executive Director with day-to-day administrative needs.

Key Responsibilities

Executive Support: Serve as the Administrative Assistant, providing administrative support including:Scheduling meetings and appointments.Drafting, formatting, and sending correspondence.Assisting with reports, spreadsheets, and special projects.Maintaining confidentiality with sensitive information and communications.Reception & Front Office:Greet and assist members, vendors, and visitors in a professional and friendly manner.Answer and route incoming phone calls to appropriate staff or departments.Monitor and manage the SDDS general email inbox, responding to inquiries or forwarding to relevant staff.Administrative & Office Duties:Maintain and update the office calendar; coordinate internal and external meetings.Register attendees for courses and events, including preparing name tags, sending emails, and maintaining attendee records in Excel.File and organize both digital and physical documents.Create and maintain spreadsheets in Excel for registrations, supplies, and administrative tracking.Draft and send email and written correspondence as needed.Financial & Registration Support:Enter and batch credit card payments; ensure accurate reconciliation and daily balancing.Process payments for event registrations and member services.Support preparation for meetings, events, and continuing education classes.Office Supply & Inventory Management:Track, order, and restock office supplies.Coordinate with vendors regarding orders, deliveries, and inventory needs.General Office Support:Assist with mailings, filing, and general clerical tasks.Maintain tidiness and functionality of common areas and office equipment.Provide administrative support for special projects or other tasks as assigned.If you are a proactive individual with strong interpersonal skills looking to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity. Please email your resume to sdds@sdds.org.Job Type: Full-time

Benefits

401(k)Dental insuranceHealth insurancePaid time offAbility to Commute: Sacramento, CA 95825 (Required)Ability to Relocate: Sacramento, CA 95825: Relocate before starting work (Required)Salary Range: $21 - $23 per hour, depending on experience.Work Location: In person