Receptionist

Key Responsibilities:Welcome & assist visitors, clients & VIP guests in a professional & courteous manner.Manage meeting room booking, ensure proper scheduling & coordinate room readiness.Arrange & coordinate VIP meetings & board meeting, top management events, including catering requirements.Handle staff catering arrangements & follow up with supplier when needed.Provide administrative & executive support to holding and subsidiary companies as required.Monitor the VIP floor, ensure cleanliness & readiness & coordinate with relevant teams for facility needs.Liaise with external suppliers for services such as catering, flower setups across floors, ensuring quality & timely replacements.Assist visitors & guests with basic technical support, including screen mirroring, TV connections & meeting room equipment.Handle incoming call, inquiries in accordance with company protocols.Ensure all guest interactions reflect the company’s VIP service standards.Requires maintaining high level of professionalism, confidentiality & service excellence at all times plus requires occasional flexibility to support urgent requests & operational needs.Qualifications and Work Experience:2+ years of experience in a receptionist or front office role.Proven experience in coordinating meetings, managing VIP guests, supporting admin & executive-level activities.Solid understanding of office operations, guest services & relations.Basic troubleshooting of meeting rooms equipment & AV system.Prior experience in roles involving VIP, corporate, events or hospitality environment.Experience dealing with suppliers, catering arrangements & event support.Competencies / Technical Skills:Excellent communication skills (Verbal & written).Strong organizational & scheduling abilities.Proficient in MS Office applications (Outlook, word, Excel) & office communication tools.Ability to coordinate meeting logistics, catering & VIP requirements.Basic troubleshooting skills in IT technical support.Competencies / Behavioral Skills:Professional, welcoming & customer focused attitude.Ability to handle VIP guests with discretion & high service standards.Strong sense of responsibility & reliability.Calm & composed when handling pressure or urgent requests.Proactive & solution-oriented, with the ability to anticipate needs.Cooperative & supportive to colleagues & management.High level of confidentiality, especially when dealing with senior leaders, high level profiles & sensitive information.