Receptionist

Receptionist / Office CoordinatorLocation: New York CitySchedule: Full-Time, On-SiteCompensation: $45,000–$50,000About the RoleMadison-Davis is looking for a polished, organized, and dependable Receptionist / Office Coordinator to support our New York City office.This person will be the first point of contact for candidates, clients, employees, and visitors coming into the office while also providing day-to-day administrative support to our partners and internal teams.We are looking for someone who takes pride in keeping things organized, communicates well, and is comfortable jumping between scheduling, office coordination, administrative projects, and whatever else needs to get done that day.This is an entry-level opportunity with significant exposure to the business and our leadership team. A college degree is not required.ResponsibilitiesManage the front desk and serve as the first point of contact for visitors, candidates, clients, and employeesGreet interview candidates and notify the appropriate recruiter or hiring manager when they arriveCoordinate and schedule meetings, interviews, and calls for partners and other members of leadershipManage calendar changes, interview confirmations, conference room scheduling, and other scheduling needsHelp keep the NYC office organized and running smoothly throughout the dayMonitor office supplies and coordinate ordering as neededAssist with incoming mail, packages, deliveries, and general office correspondencePrepare conference rooms and meeting spaces for interviews, client meetings, and internal meetingsAssist recruiters and leadership with administrative projects that would otherwise take time away from recruiting and client-facing workSupport candidate and client portal administration, including entering information, organizing submissions, monitoring updates, and flagging items that require follow-upHelp maintain organized records, spreadsheets, trackers, and internal systemsAssist with data entry and basic system cleanup as neededHelp coordinate office events, meetings, lunches, and other team activitiesSupport onboarding logistics for new employees when neededHandle miscellaneous administrative requests and special projects for leadershipIdentify things around the office that need attention and take ownership of getting them handledWhat We’re Looking ForFriendly, professional, and comfortable interacting with a wide range of personalitiesExtremely organized and detail-orientedStrong communication skills, both written and verbalComfortable managing multiple requests and changing priorities throughout the dayReliable and able to work independently without needing constant directionStrong sense of urgency and willingness to jump in wherever neededComfortable working with Outlook, Microsoft Office, spreadsheets, and learning new systemsPrevious receptionist, administrative, customer service, hospitality, or office experience is helpful but not requiredCollege degree is not requiredWhat Success Looks LikeThe right person will become someone the entire office can rely on. Candidates are greeted professionally, interviews and meetings are organized, administrative work does not fall through the cracks, the office stays organized, and recruiters and partners are able tospend more of their time recruiting, selling, and working with clients instead of handling routine administrative tasks.