Receptionist

About the RoleThe Receptionist manages URED's reception desk, providing professional first-point-of-contact services for visitors, guests, and external callers.ResponsibilitiesReception Desk Management Staff reception desk during business hours and ensure continuous coverage.Greet and welcome visitors with professionalism and hospitality.Manage visitor check-in and registration processes.Issue visitor badges and maintain visitor logs.Direct visitors to appropriate departments and personnel.Call Handling & Routing Answer incoming telephone calls professionally.Take accurate messages and route calls to appropriate personnel.Maintain call logs and follow-up tracking.Provide phone information and directory assistance.Visitor Management Verify visitor credentials and purpose of visit.Coordinate with departments to confirm visitor appointments.Ensure visitor security and compliance protocols.Maintain visitor logs and records.Meeting Room Coordination Manage meeting room bookings and scheduling.Prepare meeting rooms with required equipment and supplies.Coordinate room setup and catering if required.Track meeting room utilization.Administrative Support Assist with photocopying, printing, and document preparation.Support filing and record-keeping for reception area.Coordinate with administrative team on ad hoc tasks.