Receptionist

Upstream Recruitment are partnering with a leading energy business based in Dubai who are looking for a Receptionist to join their team full time.

Key Responsibilities

· Welcome and assist visitors in a professional and courteous manner, ensuring compliance & security procedures are followed with visitor registration procedures and promptly notifying employees of guest arrivals. · Manage incoming telephone calls by screening, directing, and transferring calls to the appropriate personnel. Accurately record and relay messages when employees are unavailable while maintaining confidentiality at all times. · Coordinate with the IT Department to report and follow up on telephone system and communication line issues to ensure minimal disruption to office operations. · Maintain a clean, organized, and professional reception area, ensuring a positive first impression for visitors. · Arrange and coordinate hospitality services for guests, including the preparation and serving of refreshments during meetings and office visits. · Ensure efficient management of reception services and contribute to the smooth day-to-day operation of the office. · Uphold company standards of professionalism, confidentiality, and customer service when interacting with employees, visitors, and external stakeholders. · Coordinate and manage company vehicle bookings for RS, NRS, family car operations, and guest transportation requirements, ensuring efficient allocation of driver resources and smooth daily operations.· Support driver administration, including leave planning, leave record maintenance, coverage arrangements during absences, and ensuring compliance with applicable leave policies.· Liaise with HR to ensure all deductions are reported on time so that the salary deductions are up to date.· Weekly monitoring of stationery and pantry supplies (Bright Stationary, Meena Centre, Euro Coffee etc.)· Courier Management and related tasks including weekly reporting to Logistics Dept. (DHL/FEDEX etc.)· Work closely with the office boy to ensure all Meeting Rooms, coffee machines, pantry etc are in good condition. Coordinate with office lady for refreshments for guests when she is in the office. Key skills/experience we are looking for: · Good standard of education, ideally Degree qualified.· Must be presentable and have experience working in a fast-paced environment (like Hotel front office etc).· Experience in Administration related tasks in an office environment are essential.· Must be based in Dubai and willing to work in office 5 days a week.· Strong communication skills are essential.Salary/Benefits:· Salary AED 6,500 per month· Private Medical Insurance· Annual Air ticket· Company Annual Bonus If you are interested in this opportunity, then please reach out to info@upstreamrecruitment.com