Receptionist

Job Description

Receptionist

Department: Administration

Location: Dubai, UAEEmployment Type: Full-TimeJob SummaryWe are looking for a professional, friendly, and well-organized Receptionist to manage the front desk and provide administrative support to ensure the smooth day-to-day operations of the office.

The ideal candidate should have excellent communication skills, a welcoming personality, and the ability to handle multiple tasks efficiently while maintaining a professional image of the company.Key Responsibilities1. Front Desk & Visitor ManagementWelcome and greet visitors, clients, and business partners professionally.Manage visitor registration and notify the relevant employees of their arrival.Ensure the reception area is clean, organized, and presentable at all times.Handle incoming calls, transfer calls to the appropriate departments, and take messages when necessary.2. Communication & CorrespondenceRespond to general inquiries via phone, email, and in person.Receive, sort, and distribute incoming mail, documents, and courier deliveries.Coordinate outgoing courier shipments and maintain delivery records.Maintain professional communication with clients, suppliers, and other stakeholders.3. Administrative SupportAssist with data entry, filing, scanning, photocopying, and document preparation.Maintain reception logs, visitor records, and contact lists.Schedule meeting rooms and coordinate appointments and meeting arrangements.Assist the HR and Administration departments with routine office tasks as required.4. Office Management & CoordinationMonitor office supplies and inform the concerned department when replenishment is required.Coordinate with housekeeping and maintenance teams to maintain office cleanliness and functionality.Ensure meeting rooms are prepared before scheduled meetings.Assist with arranging refreshments and other requirements for visitors and meetings.5. Other ResponsibilitiesMaintain confidentiality of company information and documents.Follow company policies, procedures, and professional standards.Perform other administrative duties as assigned by the reporting manager.Qualifications & RequirementsHigh school diploma or bachelor’s degree in Business Administration or a related field.Previous experience as a Receptionist, Front Desk Executive, or Administrative Assistant is preferred.Excellent verbal and written communication skills in English.Knowledge of Microsoft Office applications, including Word, Excel, and Outlook.Professional appearance, positive attitude, and customer-service-oriented approach.Strong organizational, multitasking, and time-management skills.Ability to work independently and as part of a team.