Resource planning specialist

Purpose of the job:To ensure the efficiency of planning and coordinating the resources that divisions need to function effectively. Understand how each department interacts with every other division to plan effectively and fulfill all the employees’ requirements and needs.Qualification/Capabilities:Bachelor’s degree in Admin or related field. Fluent in English: reading, writing and speakingSkills/Attributes:Attention to details, safety-minded, physical ability, problem solving, adaptability, time management, work ethic, team playerRequired Experience:1-3 years of relevant work experience. Marine port industry is advantageous.Key Accountabilities/Responsibilities:Administrate and coordinate the activities related to the Behavioral Improvement and Consequence Management program (BICM)Arrange, monitor and control TSD employee vacation planAssess, analyze and resolve problems related to personnel. Escalate if needed.Ensure that work is performed to the highest standard consistent with resources, the time available and within the department requirements.Know the rules, regulations, policies and procedures of the company and ensure their implementation within the Division.Liaise with HR Division and Port Authority for alignment of strategies and information sharing. Coordinate the obtention of government and Port Authority documentations such as IQAMA, Port Permits, Insurance, Certificates, etc.Manage technical services division training matrix and employee career pathManage the scheduling of the personnel, time record review and preparation of overtime request. Monitor the accuracy and analyze the reports from the people scheduling system.Other reasonable duties within the overall function of the jobPrepare and provide TSD monthly incentive to finance divisionSustain the Document Management System and ensure compliance across the department guaranteeing proper revision, communication and disposal processes.Performance Indicators:Incentive cost Monthly reporting to duty hours Project Management Training completion Vacation plan progress Technical Competencies:Audit preparation and execution Budgeting - Basic Level First aid Microsoft Office (Excel, Word, PowerPoint, and Outlook) - Medium Level Project management - Basic Level Root Cause Analysis Rules and regulations for Governmental related processes Statistical Analysis Time and resources management Time management techniques Verbal and writing communication