Safe Sport Program Coordinator

Safe Sport Program Coordinator Alberta Sport Leadership Association (ASLA)Employment Type: Full-time (1.0 FTE; 35 hours/week)Location: Remote (Alberta-based)Reports To: Executive DirectorWorks With: ASLA Safe Sport Sub-Committee; PSOs/MSOs; ABSSCM/ITPM providerOverviewThe Program Coordinator supports ASLA's Safe Sport Program (SSP), primarily by coordinating Alberta's Safe Sport Complaint Mechanism (ABSSCM). As a full-time role, the position combines the coordination and compliance work below with two growth priorities: expanding The Game Plan, ASLA's safe sport education series, and ensuring the ABSSCM is well understood and used by PSOs/MSOs as intended, not just adopted on paper.Responsibilities include working with the Executive Director to assist Provincial Sport Organizations/Multi-Sport Organizations (PSOs/MSOs) with implementation, education, and reporting; coordinating stakeholders; tracking compliance; preparing reports for the ED; translating monthly and quarterly program data into concrete follow-up actions; and ensuring resources and training are delivered on time. The ideal candidate brings strong coordination skills, a service mindset with PSOs, and practical knowledge of safe sport standards, reporting mechanisms, and trauma-informed practices.Key Responsibilities1. ITPM & Safe Sport Program Coordination (Primary Focus)Serve as the operational point of contact for ASLA's ABSSCM provider.Maintain SOPs including but not limited to: Policy update (version control, approvals, and notifying PSOs); Reporting (support ED in maintaining and reporting metrics); Monthly Program Dashboard & ED Brief (a clear, consistent snapshot of program health); Risk & Issue Log Management (a live view of program risks/issues with mitigation and follow-through).Develop service expectations and checklists related to the Independent Third Party Mechanism (ITPM) case management process and provisional measures (administrative oversight, not legal determination).Coordinate routine quality-assurance touchpoints with the ITPM provider; log issues, risks, and process improvements.Monitor how PSOs/MSOs use the ABSSCM against how it's intended (reporting pathways, escalation thresholds, provisional measures), and flag patterns of confusion or misuse to the ED so they can be addressed through targeted education or communication.2. Education, Training & ResourcesCoordinate education calendars and resources (e.g., onboarding modules, refreshers, role-specific sessions for coaches/officials/administrators/boards).Lead coordination and growth of The Game Plan, ASLA's safe sport education series — expanding session topics, formats, and reach across PSOs/MSOs, and tracking participation growth cycle over cycle.Keep up-to-date registration lists, attendance, post-session feedback, and certificates; maintain a resource hub (FAQs, primers, quick guides, toolkits) and keep materials current.Support knowledge-transfer activities to community sport organizations where appropriate (in collaboration with PSOs/MSOs).Use PSO/MSO questions, ABSSCM usage patterns, and monthly data trends to identify education gaps and shape upcoming Game Plan sessions and training content.3. Reporting & AnalyticsCompile monthly/quarterly program dashboards and Board/Committee packages.Maintain a running action log tied to each monthly dashboard and quarterly report — translating data trends (e.g., PSOs not engaging, recurring case types, education gaps, underused ABSSCM features) into specific follow-up actions, owners, and target dates, in coordination with the ED.Report back each cycle on the status of previously identified action items, closing the loop between what the data showed and what was done about it.Coordinate annual summaries and lessons learned to inform program improvements.4. Community Engagement & PartnershipsMaintain positive relationships with PSOs/MSOs and sector partners; coordinate outreach sessions, office hours, and networking opportunities.Contribute to ASLA's communications (social media account, notices, micro-learning pieces) that promote safe, welcoming sport.5. Administrative & Organizational SupportProvide day-to-day administrative support to the Executive Director, including scheduling, correspondence, meeting preparation, and document/file organization.Assist with general ASLA administrative needs beyond the Safe Sport program as capacity allows — Board and committee meeting logistics, AGM preparation, and other organizational tasks as directed by the ED.Manage program calendars, shared drives, and record-keeping in accordance with privacy and retention requirements.QualificationsMust-Have5+ years of coordination, program administration, or compliance experience in sport, non-profit, education, or related public-sector settings.Working knowledge of safe sport standards and mechanisms (e.g., UCCMS/AB UCC, complaint/reporting pathways, screening, Rule of Two, interactions/travel policies).Demonstrated ability to coordinate multiple stakeholders and deadlines with diplomacy and discretion.Comfortable turning a dashboard or report into a concrete action list — this role owns the follow-through, not just the compiling.Strong time management skills.Strong writing, editing, and document-control skills (agendas, minutes, SOPs, dashboards, briefings).Proficient with spreadsheets and databases for tracking adoption/compliance and producing routine reports.Integrity and trauma-informed communication; knows duty-to-report concepts.Nice-to-HaveExperience supporting PSOs/MSOs or National Sport Organizations (NSOs); familiarity with Alberta's sport system and Sport, Physical Activity and Recreation (SPAR).Experience designing or growing a recurring education/training series (e.g., a webinar or workshop series).Exposure to ITP/ITPM operations (intake logistics, routing, service standards).Education/TrainingPost-secondary credentials in sport management, public administration, social sciences, education, or comparable experience.Safe sport and trauma-informed practice training (or willingness to complete promptly upon hire).Work ConditionsFull-time remote role requiring daytime availability; periodic travel within Alberta for stakeholder meetings/training.Requires handling sensitive information with high confidentiality and professionalism.Compensation & Term1.0 FTE (35 hours/week). Salary/band commensurate with experience and ASLA's compensation framework. Eligible for benefits and vacation per ASLA policy.Target start date: to be confirmed.How to ApplyPlease submit your resume and a brief cover letter outlining your experience coordinating multi-stakeholder programs and/or safe sport initiatives. Email: execdir@absportleadership.caSubject: Safe Sport Program Coordinator – YOUR NAMEASLA is committed to employment equity and welcomes applications from members of equity-deserving groups. We thank all applicants for their interest; only those selected for an interview will be contacted.