Sales Coordinator

About MidmacMidmac Projects is a Saudi company specialized in lighting materials and solutions, covering both retail and B2B project sales. Our principle: “Luxury is not by accident” – every lighting piece we deliver is backed by scientific design, quality control, and real installation supervision. We are young, but growing fast, and we are building the systems and the team that can carry that growth.Job PurposeOwn the complete document cycle for the Projects department, from request intake through deal closure. Prepare quotations, data sheets, and submittals required for approval, maintain the Product Information (PIM) file, and archive every document to a unified standard on Odoo.Key Responsibilities•     Prepare project quotations based on BOQs/RFQs received from the sales team, coordinating with Procurement.•     Prepare and organize data sheets and material samples required for approval by the client, consultant, or contractor.•     Prepare and track submittals from submission through final approval, flagging the team immediately on any delay.•     Maintain and update the PIM (Product Information) file in coordination with the product team and the lighting suppliers platform, ensuring correct SKU coding for every item.•     Track document completeness for every deal (RFQ → Quotation → PO → Matching → Invoice) and flag the Project Manager immediately on any gap.•     Archive all project documents and correspondence on Odoo Documents using a unified naming and version convention.•     Update the company profile and portfolio on a regular basis (at least monthly), in coordination with Marketing.Requirements•     1–3 years of experience in document control or project coordination, ideally in construction, building materials, or lighting.•     Excellent command of Excel.•     Hands-on experience with an ERP system (Odoo preferred) or a similar document management system.•     High attention to detail and strict deadline discipline.•     Ability to manage multiple stakeholders (engineers, clients, factory, consultants) at once under time pressure.•     Strong English reading/writing skills, particularly for technical specs and data sheets.