Sales Operations Specialist – Tenders & Collections

About QanoniahQanoniah is Saudi Arabia's leading AI LegalTech Startup. Our AI Legal Assistant is the trusted daily partner for major enterprises and government entities across the Kingdom.The RoleOur sales team closes deals with major corporations and government entities. Between the client's "yes" and the payment landing in our account sits a full operational cycle: vendor registration, qualification questionnaires, portal submissions, Etimad filings, purchase orders, invoicing, and collection.That cycle is yours to own.You'll sit between Sales and Finance. Sales hands you the win. You get Qanoniah registered and approved inside the client's systems, work with Finance to issue the invoice correctly, submit it, and drive collection until the money is in.This is a supplier-side role. You won't be evaluating vendors or issuing purchase orders. You'll be the person who gets Qanoniah registered, approved, and paid.Key ResponsibilitiesOwn every closed deal from the moment Sales hands it over until payment is collected.Register Qanoniah in client vendor portals (SAP Ariba, Oracle iSupplier, and proprietary enterprise portals), completing supplier questionnaires and qualification requirements.Manage our Etimad presence: maintain our profile and qualifications, submit proposals, upload invoices, and respond to government requirements on time.Prepare and maintain all required documentation across platforms: CR, VAT certificate, GOSI, Zakat certificate, bank letters, and company profiles.Follow up with client procurement teams until Qanoniah reaches Approved Vendor status, then coordinate the Purchase Order with Sales.Work with Finance to issue invoices matching each client's PO and portal requirements, then submit and see them through to payment.Own collections: track outstanding receivables, chase client accounts payable teams, and give Finance clear visibility on expected payment timing.Resolve mismatches between what was sold, what was invoiced, and what the client's system will accept.Maintain a live tracker of registration, PO, and invoice status across all accounts, flagging delays before they become problems.Identify and filter relevant tenders on Etimad and other platforms, coordinating submissions with Sales and Legal.What We're Looking For3+ years on the supplier side, registering companies and submitting invoices to Saudi corporations or government entities.Hands-on Etimad experience. You have personally registered a company, submitted proposals, and processed invoices through the platform.Working knowledge of at least one enterprise vendor portal (SAP Ariba, Oracle iSupplier, or equivalent).Command of the Saudi supplier documentation and compliance cycle.Comfort working with Finance. You understand invoices, VAT, payment terms, and receivables.Relentless, structured follow-up with people who feel no urgency about paying you, done in a way that keeps the relationship strong.Detail obsession. One wrong field or one expired certificate costs weeks.Strong written and verbal Arabic; solid professional English.Bachelor's degree.Based in Makkah and able to work on-site.Nice to HaveExperience working with PIF companies and their subsidiaries.Experience preparing technical and financial proposals (RFQ, RFP, RFI).Background in technology or IT projects.Experience selling to Aramco, SABIC, or government ministries.Background at a SaaS or technology vendor.Accounts receivable or billing experience.Familiarity with HubSpot.Please note: This role sits on the selling side of the transaction. Candidates whose experience is limited to buyer-side procurement are not a fit.What We OfferCompetitive salaryWork on a product used daily by Saudi Arabia's top enterprises and government entitiesStartup ownership, fast iteration, and real impactOffice in MakkahBe part of one of KSA's most exciting LegalTech startupsReady to make sure the future of LegalTech actually gets paid for?Apply now