Scientific Operations Coordinator

Scientific Operations Coordinator Job Location: London (Hybrid working opportunities)Job Salary: up to circa £35000Scientific Operations Coordinator vacancy with a scientific publisher of high-quality research and commentary in areas of bioscience.Job Overview: This is a hands-on, varied operations role where no two weeks look the same. You will work closely with the MD and department heads to understand operations across every team, helping to drive meaningful improvement.You'll need to be equally comfortable getting into the detail of how a process works and stepping back to assess whether it supports the company's wider goals and strategy. You will build genuine cross-functional relationships, manage change thoughtfully, and bring the kind of proactive, initiative-driven approach that makes things happen without waiting to be asked.

Key Responsibilities

Supporting the MD and leadership teamManage priorities, projects, and follow-through across the businessPrepare briefings, updates, and internal communications that keep the team informed and alignedSupport strategic planning and company-wide initiatives, ensuring decisions translate into actionOperational understanding and improvementUnderstand how work flows, where friction lives, and what good looks likeMap and document processes clearly, making them accessible and usefulIdentify operational gaps and inefficiencies, and bring forward well-reasoned proposals for improvementCross-functional collaboration and change managementBuild strong working relationships with department heads, acting as a connector across the businessLead or support operational change initiativesManage competing priorities across functionsSystems and toolsUtilise operational tools – primarily Monday.com, Microsoft 365, HubSpot, and SlackSupport the business in using tools consistently and effectively; identify where better use of technology could save time or reduce riskPick up new systems quickly and independently when the role demands itPrerequisites: Experience in an operations, project coordination, or business support roleDemonstrably proactive: you spot problems and act on them before being askedStrong cross-functional communicator – comfortable working with and influencing people at all levelsAnalytical and detail-oriented, with the ability to understand a process end-to-endStrategic thinker: able to connect operational decisions to business goals and company strategyExperienced in managing change – whether introducing new processes or improving existing onesIndependent and self-directed, but knows when to consult and when to collaborateHardworking, adaptable, and comfortable with ambiguity in a fast-moving environmentExperience with Monday.com preferred; otherwise, demonstrable ability to pick up new tools quicklyExperience in a startup or scale-up environmentFamiliarity with Microsoft 365, HubSpot, or Slack