Secretary, Accounts, Logisitcs & HR Assistant

We're Hiring | Secretary, Accounts, Logistics & HR Assistant📍 Location: Business Bay, Dubai, UAE🏢 Company: WISEMED Medical Supplies Trading L.L.C.Company Description: WISEMED is a fast-growing company specializing in aesthetic and regenerative medicine. We are looking for a highly organized, proactive, and detail-oriented professional to join our team in a multifunctional administrative role supporting our daily operations.Key ResponsibilitiesAdministrative & SecretarialManage daily office administration and correspondence.Handle phone calls, emails, courier services, and filing systems.Schedule meetings, coordinate calendars, and prepare meeting minutes.Prepare quotations, purchase orders, and general business documents.Maintain accurate records and company documentation.Accounts SupportPrepare and issue invoices.Follow up on customer payments and outstanding receivables.Record expenses and maintain financial documentation.Assist with bookkeeping and coordinate with the external accountant.Reconcile supplier invoices and payment records.Logistics SupportCoordinate local and international shipments with suppliers and freight forwarders.Prepare shipping documents, packing lists, and commercial invoices.Track shipments and ensure timely delivery.Coordinate customs clearance and import documentation when required.Monitor inventory levels and assist in stock control.Coordinate deliveries, installations, and product movements with the sales team.HR SupportAssist with recruitment and interview scheduling.Prepare onboarding documentation for new employees.Maintain employee records and HR documentation.Coordinate leave records, attendance, and staff administration.Support internal policies and employee engagement activities.RequirementsBachelor's degree in Business Administration, Accounting, Human Resources, Logistics, or a related field.Minimum 2 years of experience in a similar administrative role in the UAE.Excellent command of English and Tagalog (spoken and written). Arabic is an advantage.Strong knowledge of Microsoft Office (Word, Excel, PowerPoint and Teams), Canva, Photoshop, and CRM/ERP softwares.Excellent organizational and multitasking skills.Professional communication and interpersonal skills.Ability to work independently while managing multiple priorities.What We OfferCompetitive salary package.Professional growth opportunities.Dynamic and supportive work environment.Opportunity to work with one of the region's growing companies in the aesthetic medical industry.How to ApplyIf you believe you have the skills and passion to become part of our growing team, we'd love to hear from you.You can apply by either:Clicking "Apply" on this LinkedIn job post, orSending your updated CV, including a recent professional photograph, to hr@wisemed.aeOnly shortlisted candidates will be contacted.