Secretary

Secretary📍 Location: Dubai, UAE 💼 Employment Type: Full-TimeWe are seeking a highly organized and professional Secretary to support the day-to-day administrative and office operations of our organization. The successful candidate will provide comprehensive administrative support to senior management while ensuring efficient coordination, communication, and smooth office operations.Key ResponsibilitiesManage the front office by welcoming visitors, handling incoming telephone calls, responding to enquiries, receiving deliveries, and maintaining a professional reception environment. Manage calendars, schedule meetings, appointments, and coordinate management diaries. Prepare reports, presentations, correspondence, and other business documents. Organize and maintain physical and electronic filing systems, records, and databases. Arrange meetings, prepare agendas, and record meeting minutes where required. Coordinate effectively with internal departments, external stakeholders, suppliers, and service providers. Support day-to-day office administration, including office supplies, courier services, and general administrative activities. Coordinate travel arrangements, accommodation bookings, and related administrative requirements for management. Maintain strict confidentiality of company information, documents, and executive correspondence. Provide administrative support for sales and business activities as required. Support additional administrative projects and business initiatives within the scope of the role as assigned by Management. Qualifications & ExperienceBachelor's Degree in Business Administration or a related discipline. Minimum 5 years of experience in a similar administrative or secretarial role within the UAE. Professional proficiency in Arabic and English (spoken, written, and reading) is required, as the role involves regular communication with business partners, and government authorities. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Excellent organizational, planning, and multitasking skills. Strong verbal and written communication skills. High level of professionalism, integrity, and discretion when handling confidential information. Experience providing administrative support to senior management or executives. Ability to work independently, prioritize multiple tasks, and perform effectively under pressure. Candidates available to join within a reasonable notice period will have an advantage.