Secretary

JOB PURPOSE:Perform a variety of secretarial and administrative duties including answering emails, phone calls to support the smooth functioning of the office.Act as a first point of contact for both internal and external parties who wish to contact or meet the VP to ensure effective prioritizing to facilitate business requirements as directed.Prepare and compile documentation including project and departmental related reports, presentation ensuring they are completed and prepared in time for meetings and discussions.Arrange meetings called by the VP along with drafting subsequent agendas and preparing minutes of meetings as required.Attend all key meetings, as required, at the appointed times ensuring availability of all relevant documents needed to facilitate the achievement of business objectives.Manage the reporting line’s calendar, including making appointments and prioritizing the most sensitive matters, as per the Office Manager’s directions.File, maintain, and update contact information of employees, customers, suppliers, and external partners for easy access.Provide support in the recruitment process of key resources in the organization.Prepare and ensure accurate and timely dissemination of required correspondence, memos, and forms on behalf of the reporting line.Make the necessary travel arrangements and detailed travel itineraries for the reporting line by coordinating with the relevant internal team.Undertake any ad-hoc tasks assigned and co-ordinate with the concerned stakeholders to ensure timely delivery and quality as per expectations.Key Competencies & SkillsMinimum 5 years of similar experience, Must have worked within a C suite level and have a minimum of 2 years in the UAEMust be able to adapt to the busy schedule of the VP's OfficeGood English Communication Skills