Company Description Dolphin Manufacturing LLC is a global leader in advanced cooling solutions, specializing in copper-brass and aluminium technologies for demanding industrial applications. The company designs and manufactures radiators, charge air coolers, oil coolers, condensers, and custom-engineered products that serve automotive, locomotive, mining, construction, and HVAC sectors. With ISO-certified operations and modern facilities, Dolphin Manufacturing delivers precision-engineered products that meet strict performance and durability standards. Its solutions are trusted in more than 80 countries, supporting both high-volume OEM production and specialized niche builds. Guided by innovation and a strong focus on sustainability, the company continues to expand its technological capabilities and global presence.About the RoleWe are looking for a highly organized, proactive, and detail-oriented Secretary to the Operations Director to provide administrative and secretarial support to the Operations Director. The successful candidate will be responsible for managing daily office activities, coordinating meetings, handling correspondence, preparing reports, and facilitating effective communication with internal departments and external stakeholders.The ideal candidate should have excellent organizational and communication skills, the ability to manage multiple priorities, and experience coordinating with department heads across group companies.
Location: Ajman, UAEWorking Hours: 9:00 AM – 6:00 PM, Monday to Friday / 9:00 AM – 4:00 PM, SaturdayJoining: ImmediateKey ResponsibilitiesManage the Operations Director’s calendar, schedule meetings, appointments, and business travel arrangements.Coordinate meetings with department heads (HODs) across group companies and ensure timely follow-up on assigned matters.Prepare and maintain reports, presentations, meeting agendas, minutes of meetings, and official correspondence.Handle incoming and outgoing communications, emails, phone calls, and other business correspondence.Coordinate with internal departments and external stakeholders on behalf of the Operations Director.Maintain confidential records, documents, files, and administrative information.Follow up on pending tasks, instructions, and action points to ensure timely completion.Assist with daily administrative operations and other secretarial duties as assigned.Support the Operations Director in ensuring smooth coordination between departments and group companies.Qualifications & Skills4-6 years of proven experience as a Secretary, Personal Assistant, Executive Assistant, or in a similar administrative support role.Previous experience supporting a Director or senior management executive is preferred.Experience coordinating and communicating with HODs across multiple departments or group companies.Bachelor's degree or equivalent qualification preferred.Excellent written and verbal communication skills in English.Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.Strong organizational, multitasking, and time-management skills.High level of confidentiality, professionalism, and attention to detail.Ability to work independently, prioritize tasks, and meet deadlines.Immediate availability to join will be an advantage.