Senior Billing Coordinator

Senior Billing CoordinatorLocation: Remote – Eastern Time ZoneStart: ASAPInterview Process: Two virtual interviews with a potential start shortly afterwardPosition OverviewWe are seeking an experienced Senior Billing Coordinator to support billing, accounts receivable, and financial administration for a nonprofit organization. This position is ideal for someone with a strong background in nonprofit accounting, government-funded programs, grant billing, and accounts receivable management.The successful candidate will be comfortable managing multiple funding agreements, monitoring billing activity, coordinating with internal program teams, and ensuring financial records comply with applicable grant and nonprofit requirements.Required QualificationsPrevious experience working in a nonprofit organizationExperience with billing and invoicing related to government grants or funded programsStrong Accounts Receivable (AR) experienceExperience tracking payments, outstanding balances, and billing schedulesUnderstanding of nonprofit accounting practices and grant-related financial requirementsStrong attention to detail and ability to manage multiple prioritiesExcellent written and verbal communication skillsProficiency with accounting software and Microsoft Office applicationsAbility to work independently in a remote environment while collaborating with teams across multiple locationsKey ResponsibilitiesGrant & Program BillingPrepare and manage invoices associated with government-funded programs and service agreements.Monitor billing activity to ensure expenses and invoices comply with applicable funding requirements.Track program costs, funding allocations, and required cost-sharing or matching contributions.Maintain accurate supporting documentation for grant-related billing.Accounts ReceivableMonitor outstanding invoices and payment activity.Maintain billing schedules and follow up on overdue or pending payments.Reconcile billing records and assist with resolving discrepancies.Maintain accurate AR records across multiple programs and funding sources.Internal & External CoordinationCommunicate with program managers, project supervisors, and other stakeholders to verify service activity, hours, agreements, and budget information.Obtain supporting documentation needed for billing and financial reporting.Work closely with finance and program teams to resolve billing issues and ensure timely invoicing.Month-End & Year-End SupportAssist the finance team with monthly and annual closing activities.Review financial transactions for accuracy and completeness.Support account reconciliations and preparation of financial reports.Maintain organized records for audits and compliance reviews.Accounting & Financial SystemsEnter and maintain financial information within enterprise accounting or general ledger systems.Assist with general ledger activity, account reconciliations, and financial reporting.Use accounting systems and spreadsheets to track program expenses, billing activity, and receivables.Compliance & DocumentationFollow nonprofit accounting policies and applicable government grant requirements.Support proper cost allocation and expense tracking.Maintain accurate documentation for internal reviews, audits, and funding compliance.Ensure financial information is complete, accurate, and properly supported.Ideal CandidateThe ideal candidate is highly organized, detail-oriented, and comfortable working with large volumes of financial information across multiple programs and funding sources. Experience managing complex billing schedules, government-funded programs, and nonprofit financial operations is strongly preferred.Remote position – candidates must be able to work within the Eastern Time Zone.