Senior Biological Sample Management Specialist
AKIJ Feed · United Arab Emirates
Tailor my CV for this job — freeThis fully remote position supports laboratory, clinical research, biobanking, pharmaceutical, and biotechnology operations through digital sample management systems, data quality reviews, procedural oversight, and cross-functional coordination.The successful candidate will help maintain sample integrity and traceability throughout collection, receipt, processing, storage, retrieval, transfer, and disposal, while ensuring that applicable quality standards, regulatory expectations, and organizational procedures are followed.Key ResponsibilitiesOversee biological sample management processes and provide remote technical guidance to laboratory and research teams.Monitor sample lifecycle records, including collection, receipt, processing, storage, retrieval, transfer, and final disposition.Maintain accurate and complete sample inventories using laboratory information management systems (LIMS) and electronic tracking platforms.Review sample identification, labeling, accessioning, and chain-of-custody documentation for accuracy and consistency.Monitor sample traceability and investigate documentation gaps, discrepancies, or inventory mismatches.Support the development, review, and maintenance of standard operating procedures (SOPs) for biological sample management.Coordinate remotely with laboratories, biobanks, clinical research teams, logistics providers, and quality departments.Review sample storage records, temperature-monitoring data, and environmental monitoring reports.Escalate storage excursions, sample integrity concerns, handling deviations, and other quality-related incidents.Support risk assessments relating to sample stability, contamination, degradation, misidentification, and loss.Monitor sample retention periods and coordinate authorized disposition activities.Review documentation associated with sample transfers, shipments, receipt confirmations, and inventory reconciliation.Support the implementation of sample management standards and continuous improvement initiatives.Assist with internal and external audits by preparing records, traceability reports, and supporting documentation.Analyze sample inventory data and prepare reports on utilization, storage capacity, status, and operational performance.Identify opportunities to improve digital workflows, data accuracy, and sample tracking efficiency.Provide training materials and remote guidance on sample documentation, traceability, and quality procedures.Ensure that sample-related information is handled confidentially and in accordance with applicable data protection requirements.Qualifications and ExperienceBachelor's or Master's degree in Biological Sciences, Biotechnology, Biomedical Science, Microbiology, Life Sciences, Laboratory Management, or a related discipline.Significant professional experience in biological sample management, biobanking, laboratory operations, clinical research, or pharmaceutical research support.Strong understanding of biological sample lifecycle management and traceability requirements.Experience with LIMS, electronic laboratory records, sample tracking databases, or comparable information management platforms.Knowledge of sample identification, accessioning, labeling, inventory control, and chain-of-custody procedures.Familiarity with biological sample storage requirements and temperature-monitoring documentation.Understanding of sample stability, contamination risks, handling deviations, and integrity controls.Knowledge of relevant quality management principles, laboratory documentation practices, and applicable regulatory expectations.Experience reviewing SOPs, work instructions, validation records, and quality documentation.Ability to investigate discrepancies and identify root causes of sample management issues.Strong analytical skills and attention to detail when reviewing complex sample records and inventory data.Excellent organizational and documentation management abilities.Ability to coordinate effectively with geographically distributed laboratory and research teams.Strong written and verbal communication skills.Proficiency in Microsoft Office and digital reporting tools.Ability to manage confidential research, clinical, and biological sample information responsibly.Professional certifications or additional training in biobanking, laboratory quality management, or sample management are advantageous.What We OfferFully remote, work-from-home employment arrangement within the UAE-based role framework.Opportunity to support biological research, laboratory operations, and sample management programs.Collaborative work with multidisciplinary scientific, quality, and research teams.Professional development and opportunities to contribute to process improvement and digital transformation.A structured environment focused on quality, traceability, and operational excellence.How to ApplyInterested candidates should submit an updated CV highlighting relevant experience in biological sample management, biobanking, laboratory information systems, quality documentation, and sample traceability.Application Subject: Application – Senior Biological Sample Management Specialist (UAE Remote)Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer.Remote-work scope: This position is designed for 100% remote technical oversight, documentation review, digital inventory management, data analysis, and virtual coordination. Physical sample collection, handling, laboratory processing, storage operations, packaging, and shipment activities must be performed by appropriately trained and qualified local personnel. Any regulated laboratory procedures, formal approvals, or required professional sign-offs must be completed by personnel holding the relevant authorizations.