Senior Company Secretarial Assistant

VNI International are recruiting for a client who is keen to employ an Assistant Company Secretary / Senior Company Secretarial Assistant in their St Helier, Jersey office.This client are a privately owned financial services group and specialist private wealth and private capital service provider with operations across eight jurisdictions: Bermuda, Geneva, Guernsey, Isle of Man, Jersey, London, Mauritius and The Bahamas. The group administers assets totaling $81bn.About the RoleThe Assistant Company Secretary / Senior Company Secretarial Assistant will support the Group Company Secretary in maintaining effective governance frameworks and company secretarial administration across the Group’s jurisdictions, assisting with regulatory and statutory compliance, Board and Executive Committee support and corporate governance projects.This role offers hands-on exposure to senior stakeholders and board level operations and will play a key part in delivering the full governance cycle for the Group alongside the wider compliance and risk teams. This role is suited to someone with strong company secretarial experience gained in a professional services, private company or listed environment who is seeking meaningful exposure to corporate governance in an innovative financial services group.ResponsibilitiesGovernance & ComplianceAssist in maintenance of CDD of the Group.Maintain/provide structure charts as required.Maintain statutory registers and filings of the Group and its subsidiaries.Maintaining and developing group entity information using our entity management system.Support in the maintenance of the conflicts register.Assist in the maintenance and review of governance policies, terms of reference and delegated authorities documentation.Board & Committee SupportSupport the corporate calendar for the Group and its subsidiaries.Assist with the governance of subsidiary Board and Committee meetings, including the preparation of notices, agendas, collation and distribution of materials, minutes, and action points.Monitor, track and update action points arising from Board and Committee meetings.Draft minutes of meetings and written resolutions of the board and shareholders.Assist with Director onboarding, changes in officers and board evaluations.Special ProjectsSupporting leadership and the Governance team with ongoing governance and corporate projects, including acquisitions and mergers.Corporate ReportingEnsure all statutory submissions for the Group and its subsidiaries are completed on time.Ensure the timely filing of statutory documents with relevant authorities, and maintain all corporate records.QualificationsStudying towards, or willing to commence, the CGI Chartered Governance Qualifying Programme (or equivalent).Previous experience in a company secretarial role within Financial Services (other industries will be considered).Good knowledge of company secretarial and governance best practices and Jersey/Guernsey Company law.Knowledge of company secretarial and governance best practices and company law in other jurisdictions would be advantageous.Understanding of the professional services or financial services regulatory landscape.Experience preparing accurate minutes and board agendas.Required SkillsExcellent IT skills, including practical experience of Microsoft Outlook, Word and Excel and board papers compilation systems.Experience with entity management systems such as Viewpoint, Diligent Entities would be advantageous.Excellent time management, prioritisation and organisational skills.Excellent written & verbal communication skills.High ethical standards and integrity.Resilient and adaptable, with the ability to thrive in a fast-paced, evolving regulatory and working environment.Strong interpersonal skills and the ability to manage relationships with internal and external stakeholders effectively.Preferred SkillsExperience in a similar role within a financial services environment.Knowledge of additional jurisdictions' company laws.Contact Jane MacGregor for full details - jane.macgregor@vnirecruitment.co.uk