Senior Event Executive

Key Responsibilities- Plan and manage end-to-end logistics for internal and external events- Handle administrative tasks including budgeting, scheduling, and documentation.- Coordinate and manage relationships with vendors, suppliers, and service providers.- Negotiate contracts and ensure timely delivery of products and services within budget.- Recruit, train, and supervise event volunteers and temporary staff (if needed).- Develop and maintain detailed event plans, timelines, and checklists, event rundown,PPM presentation.- Liaise with internal teams and external stakeholders to ensure smooth event execution- Conduct site visits and manage on-site setup, operations, and tear-down.- Manage risk assessment, contingency planning, and compliance with health and safety regulations.- Ensure all events align with BritCham standards and deliver an excellent attendee experience.Reporting & Communication:Provide a weekly written report to the Head of Hanoi Office detailing:- Progress on event timelines and upcoming key milestones- Budget status including expenditures, variances, and forecasts- Operational and logistical updates- Vendor coordination status and contract deliverables- Identified risks or issues with proposed mitigation actions- General updates related to team coordination, site visits, or stakeholder communicationQualifications/Competencies:- At least 2-3 years of experience in events management and support (organizing, managing, and implementing workshops, conferences, sport or educational events).- A good command of English across all four skills.- Good negotiation and persuasion skills, with the ability to lead and multi-task.To apply, please send your CV and expected salary to Uyen.Nguyen@britchamvn.com with the subject line: [Senior Event Executive] - Your Full Name.Application Deadline: 30/10/2026