Senior Event Manager - Meeting & Incentives

Location: San Francisco Bay Area | Hybrid/RemoteMFactor Meetings currently has an office in San Carlos and is expanding into the North Bay.

Candidates may be based near either location and are not expected to work from both offices.Create Extraordinary Experiences With UsMFactor Meetings is looking for an experienced Senior Meeting & Incentive Program Planner who believes exceptional events are created through equal parts imagination, strategy, collaboration, and meticulous execution. We are a creative, fast-moving team that produces high-touch corporate meetings, incentive travel programs, and extraordinary experiences throughout the United States and around the world. We’re looking for someone who can transform a vision into a beautifully executed program—and who understands that the smallest details often make the biggest impression.The right person is resourceful, highly organized, solutions-oriented, and genuinely enjoys working with clients, partners, and teammates. You can see the big picture, confidently manage the moving pieces, and remain calm when the plan suddenly becomes Plan B.What You’ll DoYou will lead programs from initial planning through final reconciliation, serving as a trusted client partner and an engaged member of the MFactor team.Responsibilities include:Lead the planning and execution of corporate meetings, incentive travel programs, conferences, and special eventsDevelop creative program concepts, activities, experiences, gifting, and memorable guest touch-pointsBuild and manage detailed timelines, budgets, specifications, and production schedulesServe as a primary point of contact for clients throughout the planning processDevelop strong relationships with clients and understand their goals, priorities, and expectationsSource, evaluate, negotiate, and manage hotels, venues, transportation companies, destination management companies, production partners, and other suppliersCoordinate accommodations, registration, food and beverage, transportation, activities, entertainment, gifting, and special eventsConduct site inspections and provide thoughtful, strategic recommendationsReview contracts, banquet event orders, invoices, and supplier proposals for accuracyManage program finances, including estimates, deposits, change tracking, cost reconciliation, and final billingPrepare and maintain accurate program documentation, including agendas, rooming lists, manifests, staffing schedules, banquet event orders, and operational plansAnticipate challenges, identify solutions, and communicate proactively with clients and team membersLead on-site teams and ensure every element of the guest experience is delivered seamlesslyConduct post-program reviews and identify ways to make future programs even strongerShare ideas, resources, and best practices that contribute to the success of the entire teamWhat You BringAt least five years of experience planning corporate meetings, incentive travel programs, conferences, or other high-touch eventsDemonstrated experience independently managing complex programs, budgets, suppliers, and multiple stakeholdersExceptional attention to detail and a strong sense of ownershipExcellent written, verbal, and client-facing communication skillsConfidence managing vendor negotiations, contracts, timelines, and program financesThe ability to balance creative thinking with strong operational executionExcellent judgment, flexibility, and problem-solving skillsThe ability to manage multiple priorities while meeting deadlinesA collaborative spirit and willingness to contribute wherever neededProficiency with Microsoft Office; experience with Cvent and other event-management platforms is strongly preferredAbility to travel domestically and internationally and work occasional evenings and weekends when programs require itCMP, CITP, or other industry credentials are valued but not requiredYou’ll Thrive Here If You Are…Creative: You are always looking for a fresh way to surprise and delight.Detailed: You notice what others might miss and take pride in getting it right.Client-focused: You listen carefully, communicate clearly, and build lasting trust.Resourceful: You arrive with ideas and solutions.Calm under pressure: You can pivot gracefully while keeping the client and guest experience intact.Collaborative: You believe exceptional work happens when talented people support one another.Curious: You enjoy discovering new destinations, trends, experiences, and partners.Fun to work with: You bring positive energy, professionalism, and a healthy sense of humor to the team.Why MFactor Meetings?Since 2003, MFactor Meetings has designed and delivered award-winning corporate meetings and incentive experiences throughout the United States and around the world. We combine strategic thinking, creative ideas, personalized service, and operational precision to create programs that make a lasting impact. With an established office in San Carlos and an expanding presence in the North Bay, this is an exciting opportunity to join us during an important stage of growth. We work hard, care deeply about our clients, celebrate great ideas, and believe the planning experience should be just as thoughtful as the event itself. You will join a close-knit team where your expertise is respected, your ideas are welcomed, and your contribution is visible.Compensation and BenefitsSalary range: $100-$140K based on experience401KHealth Benefit PackagePaid time off and company holidaysProfessional development and industry involvementDomestic and international travel opportunitiesA collaborative, entrepreneurial environment where creativity is encouragedReady to Create Something Extraordinary?Please send your résumé and a brief introduction telling us about the most memorable meeting or incentive program you have helped bring to life—and the detail you are most proud of getting exactly right.Apply to: Shaina.desai@mfactormeetings.comMFactor Meetings is an equal opportunity employer. We value different perspectives and are committed to creating an inclusive workplace.