Senior Executive Assistant

We’re Thirdborn, a consulting company delivering all-around, flexible People solutions that work. This time, we’re partnering with a prominent business group with a strong regional presence and a diverse portfolio of operations across multiple industries.We’re looking for a Senior Executive Assistant who will play a key role in supporting senior leadership, ensuring smooth coordination of day-to-day activities, effective communication, and seamless execution of business priorities.Senior Executive Assistant/Senior Personal Assistant Belgrade | SerbiaThis role sits at the center of daily business operations, providing high-level support to senior leadership and helping create structure, organization, and efficiency in a dynamic environment.Why this role existsThis is not a traditional administrative support role. It’s about becoming a trusted partner to senior leadership, helping ensure that priorities are executed efficiently, communication flows seamlessly, and business activities are coordinated to the highest professional standards.You’ll be expected to anticipate needs, manage multiple priorities, and bring structure and organization to a fast-paced business environment.What this role is aboutExecutive Support & CoordinationYou will serve as a trusted point of support for senior leadership, managing schedules, coordinating meetings, organizing business travel, and ensuring that priorities are executed efficiently and professionally.The role requires someone who can anticipate needs, manage multiple tasks simultaneously, and maintain a high level of organization while operating in a dynamic environment.Travel, Events & Logistics ManagementYou will be responsible for organizing domestic and international travel arrangements, coordinating transportation and logistics, and ensuring that all travel-related activities are executed smoothly.In addition, you will coordinate meetings and business events, ensuring that all necessary materials, documentation, and logistical details are prepared in a timely and professional manner.Administrative Excellence & Business SupportA significant part of the role involves preparing presentations, reports, expense records, and business documentation while maintaining high standards of accuracy and professionalism.You will manage correspondence, conduct research, coordinate information across stakeholders, and provide comprehensive administrative support that contributes to the effectiveness of day-to-day business operations.Confidentiality & Relationship ManagementAs a key support partner, you will handle sensitive information with discretion and professionalism while building effective relationships across internal and external stakeholders.Success in this role requires sound judgment, reliability, adaptability, and the ability to maintain confidentiality in all aspects of business support.What we’re looking forProven experience in Personal Assistant, Executive Assistant or similar support rolesAdvanced knowledge of Microsoft OfficeExcellent command of the English language, both written and verbalStrong organizational skills with the ability to manage multiple priorities simultaneouslyExperience coordinating travel arrangements, meetings, and executive calendarsHigh attention to detail and a structured approach to workStrong communication and interpersonal skillsAbility to work independently while collaborating effectively with different stakeholdersProfessionalism, discretion, and a high level of personal responsibilityBasic understanding of finance and expense administration is considered an advantageFlexibility to adapt to changing priorities and support ad-hoc business needsAvailability to provide support outside standard working hours when requiredWhat makes a strong fitThis role is best suited for someone who:enjoys creating structure and staying one step aheadthrives in a fast-paced environment with changing prioritiesis highly organized and detail-orientedcan manage multiple tasks without losing focus on qualitycommunicates professionally and confidently with different stakeholdersunderstands the importance of discretion and confidentialityWhy this roleYou’ll be joining a highly professional business environment where organization, reliability, and execution matter. The role offers close collaboration with senior leadership, exposure to a wide range of business activities, and the opportunity to become a trusted partner in supporting day-to-day operations and key business priorities.Only shortlisted candidates will be contacted.