Senior Executive/Assistant Manager - Procurement

Messe Muenchen India is the Indian subsidiary of Messe München, a global trade fair organizer. The company designs and delivers B2B trade fairs and industry events across multiple sectors, helping businesses connect for networking, learning, and commercial exchange. Working at the intersection of events and business operations, the team supports complex, high-visibility activities that rely on strong coordination, timely execution, and dependable partner management.In this role, you will help drive procurement operations that support business-critical activities across the organization. This is an opportunity to contribute to sourcing and vendor management processes that keep internal teams aligned, suppliers engaged, and commercial documentation accurate and on track. You will work closely with stakeholders across functions while supporting efficient procurement practices and consistent operational standards.ResponsibilitiesManage RFQs/RFPs for assigned procurement requirements and validate the completeness of requirements before initiating the sourcing processSolicit competitive commercial offers from qualified suppliers while adhering to defined timelinesPrepare quotation comparison statements and commercial evaluationsSupport negotiations with suppliers to achieve competitive commercial outcomesPrepare and issue PO/WO to suppliersCoordinate contract/agreement creation and ensure timely closure of documentationAct as the point of contact for supplier invoicing, including internal approvals, submission to finance, and payment follow-upUndertake supplier identification, prequalification, and onboarding processesFollow up on delivery, quality, service, and closure of commercial issuesCoordinate with Operations, Marketing, Finance, Legal, and other internal stakeholdersAct as the first level of contact for suppliers and escalate commercial, operational, or supplier issues to the Procurement Manager when neededMaintain PR trackers, RFQ/RFP pipelines, open POs, and related recordsMaintain accurate procurement documentation and audit trailsEnsure compliance with procurement policy and SOPsFollow defined sourcing and approval processes as per delegation of authoritySupport implementation of procurement tools, templates, and standardizationRequirements Candidate ProfileExperience: Approximately 3-5 years of relevant procurement and sourcing experience managing multiple suppliers and requirementsTechnical Skills: Strong proficiency in MS Office 365 and working knowledge of SAPStakeholder Management: Experience coordinating with suppliers and internal stakeholders including finance, legal, operations, and marketing