Senior Executive Assistant to the CEO

We are seeking a highly organized, disciplined, and execution-focused Senior Executive Assistant to serve as the operational hub for our CEO. This individual will play a critical role in creating structure, maintaining accountability, coordinating priorities, and ensuring that nothing falls through the cracks in a fast-moving entrepreneurial environment.Success in this role is not measured by how busy you stay. It is measured by how effectively you create order, maintain alignment, drive execution, and ensure that important commitments are completed.Our Visionary, CEO and Founder is a fast-moving entrepreneurial leader, CPA firm owner, public speaker, and relationship builder who generates ideas, identifies opportunities, and often has multiple strategic initiatives moving simultaneously.This role is ideal for a professional who gains satisfaction from organizing, managing details, coordinating moving parts, and helping others succeed through exceptional execution. They are organized backstage and confident frontstage. You will not simply manage a calendar. You will create the systems, processes, communication rhythms, accountability and discernment that allow the CEO and the organization to operate at their highest level.The right person is dependable, methodical, resourceful, extremely organized, and capable of balancing multiple priorities without losing sight of the details that matter. This is not a role for someone seeking the spotlight. It is a role for someone who takes pride in being the steady force behind exceptional execution.Position Summary The Senior Executive Assistant serves as the central coordination point for the CEO's priorities, communications, projects, commitments, meetings, travel, and stakeholder interactions.This individual ensures that information flows efficiently, commitments are tracked, priorities remain organized, and follow-through occurs consistently across multiple initiatives.The successful candidate anticipates needs, resolves issues proactively, establishes structure around changing priorities, and ensures that both short-term tasks and long-term projects advance effectively.This role requires sound judgment, discretion, strong organizational discipline, attention to detail, and an unwavering commitment to execution excellence.What Success Looks Like

• Create and maintain structure around the CEO's priorities, commitments, and responsibilities.
• Own the full lifecycle of public-speaking engagements, including logistics, preparation, audience and VIP research, event coordination, relationship opportunities, and post -event follow-through.
• Serve as a professional platform amplifier, identifying important people to meet, facilitating introductions, capturing business and speaking opportunities, and ensuring valuable relationships receive intentional follow-up.
• Prepares for meetings by researching, prepping information, follow up and follow through, and providing the CEO with relevant context, options and recommendations.
• Ensure meetings, projects, communications, and follow-up items are coordinated and completed on time.
• Translate discussions and decisions into clear action items and accountability.
• Proactively identify gaps, conflicts, risks, and overlooked details before they become problems.
• Maintain systems that improve communication, organization, and operational efficiency.
• Protect the CEO's time and attention by ensuring priorities remain aligned with organizational objectives.
• Coordinate information and deliverables across internal teams and external stakeholders.
• Monitor progress on key initiatives and provide regular follow-up to ensure commitments are fulfilled.
• Maintain confidentiality while exercising good judgment in day-to-day decision making.
• Bring consistency, predictability, and organization to a dynamic, entrepreneurial environment.
• Provide selective personal support, approximately 5% of the role, including scheduling, travel, reservations, personal logistics and coordination that protects the Visionary’s time and capacity.
• The right candidate understands that these responsibilities are not separate from the purpose of the position.If something appropriately removes friction from the CEO’s life and creates additional capacity for higher-value activities, it matters.Core Responsibilities Executive Support
• Manage and optimize a complex executive calendar.
• Coordinate meetings, travel arrangements, itineraries, and logistics.
• Prepare agendas, meeting materials, and supporting documentation.
• Track follow-up items and ensure completion of assigned tasks.
• Maintain organized records, reports, files, and documentation.Communication Management
• Serve as a professional point of coordination between the CEO and internal or external stakeholders.
• Draft and manage correspondence on behalf of the CEO.
• Ensure timely communication and consistent follow-through.
• Prioritize incoming requests and communications appropriately.Project Coordination & Accountability
• Track initiatives from concept through completion.
• Develop action plans, timelines, and accountability systems.
• Coordinate resources and follow-up activities with CEO’s direct reports.
• Monitor progress, identify obstacles, and escalate issues when appropriate.
• Ensure deadlines and commitments remain visible and actionable.Operational Organization
• Create systems that improve efficiency, organization, and workflow.
• Standardize processes where consistency benefits execution.
• Manage information flow and ensure key details are easily accessible.
• Support special projects as assigned by the CEO.The Right Person You are someone who:
• Creates structure where others see complexity.
• Naturally organizes people, information, priorities, and processes.
• Takes pride in accuracy, thoroughness, and reliability.
• Notices details, inconsistencies, and potential issues before others do.
• Follows through relentlessly and ensures others do the same.
• Remains calm, methodical, and organized under pressure.
• Builds systems that make work easier, more efficient, and more predictable.
• Values preparation and planning.
• Maintains high standards while remaining practical and collaborative.
• Exercises discretion and professionalism in all situations.
• Gains satisfaction from helping leaders and teams operate more effectively. People frequently describe you as: "The person who always knows what is happening, keeps everyone organized, remembers the details, and makes sure nothing gets missed."Qualifications Required
• 5+ years of experience supporting a senior executive or business owner in a small, privately held company.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Office and business technology platforms.
• Proven ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Experience handling confidential and sensitive information.