Senior Executive - HR Operations

Key Responsibilities1. Onboarding & InductionCoordinate pre-joining formalities: offer/appointment letter issuance, document collection and joining schedules.Conduct joining formalities and the induction programme covering company overview, policies, safety norms, code of conduct and systems access.Coordinate with IT, Admin, Accounts and department heads for laptops, ID cards, email IDs, access and seating before Day 1.Track probation and confirmation timelines, and collect new-joiner feedback at 30/60/90 days.Maintain the joiner checklist and ensure complete, verified personnel files (including BGV coordination with the HR Manager).2. Attendance & Leave ManagementConsolidate and validate daily/monthly attendance from biometric or HRMS systems.Track leaves, late marks, on-duty entries and regularisations, and resolve discrepancies with department heads.Share the finalised attendance and leave data with the payroll team by the cut-off date.3. Payroll SupportPrepare monthly payroll inputs: joiners, exits, attendance, leave encashment, incentives, reimbursements and deductions.Check payroll sheets/reports for accuracy before release and raise variances with the HR Manager.Support statutory compliance inputs (PF, ESI, PT, TDS) and coordinate with Accounts/Finance and auditors as required.Handle employee payroll queries and payslip-related requests.4. TA/DA ProcessingReceive, verify and process employee travel claims (TA) and daily allowance (DA) against company policy and approvals.Check supporting documents, rate eligibility and grade entitlements, and flag policy deviations.Coordinate claim settlement with Accounts and maintain the monthly TA/DA tracker and reports.5. General HR OperationsMaintain the employee master data, HRIS records and HR MIS (headcount, attrition, joiners/exits, attendance summaries).Support the exit process: resignation acceptance, clearance, full & final inputs and issue of relieving/experience letters.Issue HR letters and certificates (confirmation, salary/employment verification, transfers, etc.).Assist with employee engagement activities, statutory displays/registers and audits.Support the HR Manager on policy updates, performance appraisal cycles and ad-hoc HR projects.Qualifications & ExperienceMBA/PGDM in HR or a graduate degree with a specialisation in HR.4–7 years of experience in HR operations, preferably in a manufacturing, steel, power or other industrial setup.Hands-on experience in onboarding, attendance management, payroll processing and reimbursement/TA-DA handling.Skills & CompetenciesWorking knowledge of payroll and labour compliance (PF, ESI, PT, Factories Act basics, Payment of Wages, etc.).Proficient in MS Excel (VLOOKUP/XLOOKUP, pivot tables) and any HRMS/payroll software.Strong attention to detail, confidentiality and deadline discipline.Good communication and coordination skills across levels, from plant floor to senior management.Ability to conduct engaging induction sessions and handle multiple tasks at once.Key Performance IndicatorsOnboarding completion and document accuracy (zero Day-1 gaps)Attendance and payroll input turnaround, with error rateTA/DA claim turnaround time and policy adherenceNew-joiner feedback and probation-completion trackingTimeliness and accuracy of HR MIS reports