Senior Office & Administration Manager

About Boat Trips ClubBoat Trips Club is an online booking platform for boat tours and yacht experiences, live in nearly 40 destinations worldwide. We are a small, fast-moving AI first team, and we are opening our first office in Dubai to build our core team.The roleWe are looking for an experienced administration professional to run the office and work directly alongside the founders. You keep contracts, supplier administration, staff records and daily operations organised, accurate and on time, and you make sure the office runs smoothly and welcomes every visitor properly. This is a trusted, hands-on role for someone who takes ownership of everything around them.What you will doWork closely with the founders on inbox management, calendars, meeting preparation, follow-ups and prioritiesManage supplier and partner administration: onboarding documents, agreements, records, invoices and payment trackingPrepare, organise and track contracts for staff, contractors, suppliers and partners, including renewals and deadlinesCheck and process invoices, prepare payments for approval and keep financial records in orderHandle staff administration: onboarding, leave tracking, employee records, payroll preparation and internal communicationCoordinate work permits, Emirates IDs and renewals with our PRO providerRun the office day to day, including opening the office, hosting visitors, refreshments, vendors, supplies and maintenanceUse AI tools to work faster: drafting documents, organising information, tracking tasks and automating routine adminWhat we are looking forAt least 8 years in administration, office management or executive support, including at least 5 years in DubaiExperience working directly with founders, owners or senior leadershipThorough knowledge of how things work in Dubai: government processes, work permits, Emirates ID, WPS payroll, vendors and service providersProven experience managing supplier records, contracts and invoicesExperience with accounting or CRM software, and confident in spreadsheetsDiscreet, professional and fully trustworthy with confidential informationCalm, organised and proactive: you handle what needs doing before anyone asksStrong written and spoken English. Arabic is an advantageDaily, practical use of AI tools such as ChatGPT or Claude in your workDetailsFull-time, on-site at our Dubai officePaid position with a monthly salaryCandidates must hold a valid UAE residence visa and not require visa sponsorshipHow to applyApply through LinkedIn. In your application, briefly describe one administrative process you set up or improved (for example supplier onboarding, invoicing or contract tracking), and one admin task you have made faster using AI.