Senior Operational Excellence Specialist (x/f/m)

Together, we shape the future of healthcareWe are looking for you as a Senior Operational Excellence Specialist to support our Operational Excellence team in Berlin. As Senior Operational Excellence Specialist, you take on a central role in the further development, scaling, and continuous optimization of our operational processes in Customer Operations at Doctolib Germany. With a clear focus on Customer Care, you identify and implement both tactical and strategic improvements together with Customer Care, always with the goal of sustainably increasing our service quality and customer satisfaction. You work closely with management as well as relevant interfaces, use data-driven analyses and KPIs as the basis for well-founded decisions, and ensure transparent, impactful reporting.Your ResponsibilitiesPerformance monitoring and management: You develop tactical and strategic KPIs and set up automated dashboards to measure and manage Customer Operations performanceProcess improvement: You analyze existing processes, uncover weaknesses and inefficiencies, and implement sustainable process improvements, including tooling and automationAI-driven process design: You rethink Customer Operations workflows and design them with AI. You identify tasks with high automation potential, conceive the interplay between humans and AI agents as one system, and step by step elevate processes to a higher level of automation and qualityBudget planning: You create budget, cost, and capacity planning for Customer Care, manage it based on data, and specifically identify efficiency potential to ensure consistently high service quality with optimal use of resourcesData-driven decision-making: You ensure that operational decisions are made on the basis of sound analyses and clearly defined KPIs. You foster a culture of Operational Excellence across the entire team while always keeping the customer experience in focusCollaboration & communication: You work closely with all relevant stakeholders and departments to think through and implement process improvements end to end. You present findings and recommendations clearly and appropriately tailored to stakeholders and management, always with an eye on adding value for the Customer Care areaYour ProfileAre you convinced that you bring exactly what this position needs? Then we encourage you to apply. Even if you don't meet every single requirement, you might still be exactly the right future Doctoliber for this or other positions! To become part of our team, you bring the following:5+ years of experience in strategy consulting, business performance management, Operational Excellence roles (Sales, Account Management, Operations, Logistics), or similar rolesA proven track record of using data analysis to support business decisions and improve performance, ideally with a strong connection to Customer Care or Customer OperationsExperience leading cross-functional project teams and managing and organizing multiple parallel projects and initiativesStrong analytical skills and the ability to synthesize complex data into clear, actionable insightsYou handle AI tools and agents with confidence, you equip agents with the right context, manage their use responsibly, and assess the quality of their output with sound judgment; ideally, you already have some experience redesigning processes with AIExcellent communication and presentation skills, with the ability to influence and engage stakeholders at all levelsWe would also be particularly interested in:Knowledge of statistics as well as data analysis tools, methods, and software (e.g., MetaBase, Google Sheets); SQL is a plusExperience with CRM and/or Customer Success tools such as Salesforce; a Lean Six Sigma certificate is a plusBusiness-fluent English (minimum C1) as well as solid German skills (minimum B1) requiredWhat We Offer YouA Deutschlandticket sponsored by Doctolib if you work from the office or in a hybrid model28 days of vacation + 1 additional day for each full calendar year of employment (up to a maximum of 30 days)The option to work from abroad for 10 days per yearSupplementary company health insurance with individual additional benefits (including teeth cleaning and more)A company pension scheme (bAV) with a 40% employer contribution (15% during the probationary period)Participation in Doctolib's long-term employee share program, DoctoGrowthThe Doctolib Parent Care Program, which includes extra parental leave (1 month) and moreFree mental health and coaching sessions through an external partnerIn addition to healthy snacks and a regular breakfast buffet, we offer meal vouchersA subsidized sports program with our partner Urban Sports ClubFor caregivers and employees with disabilities, an offer including more flexible working hours, additional medical leave, and psychological supportThe Interview ProcessInterview with your TA PartnerIntroductory meeting with our Head of Operational ExcellencePeer interviewCase study with the Director of OperationsFinal interviewAt least two reference checks by phoneJob DetailsPermanent contractFull-timeBerlinHybrid working model (3 days in the office per week)Starting immediatelyWe pursue the vision of improving everyone's health. This is also reflected in our recruiting. We evaluate applications solely on the basis of qualifications and motivation. We do not tolerate discrimination.The more diverse our team and ideas are, the more our product will be able to improve the health of our users. That's why we invite you to apply, regardless of gender, religion, age, sexual orientation, ethnicity, or disability.To ensure equal opportunity, you can omit information such as photos, age, etc. from your application. Please let us know what accommodations we can make to support you in the best possible way. We look forward to digitalizing healthcare together with you!All information provided will be processed by Doctolib for application management purposes. For details on data processing, please click here. If you have any questions or wish to exercise your rights, please contact hr.dataprivacy(at)doctolib.com.