Senior Procurement Specialist – Infrastructure & Building Projects

Duties and Responsibilities1. Review Project Documents and Analyze Items* Read and understand Requests for Proposal (RFPs), Bills of Quantities (BOQs), technical specifications, drawings, and Purchase Requisitions (PRs).* Analyze each item’s description, quantity, unit of measurement, dimensions, material, performance requirements, approved brand or manufacturer, and applicable standards.* Confirm whether the scope includes supply only or supply and installation, testing and commissioning, accessories, spare parts, and training.* Identify discrepancies or missing information between BOQs, drawings, and specifications, and obtain clarification from the technical department before purchasing.* Prepare a clearly defined procurement scope to prevent missing components and subsequent additional costs.2. Understand Materials and Identify Supply Sources* Handle infrastructure procurement, including pipes, fittings, valves, pumps, water and sewerage networks, stormwater systems, road materials, lighting, and cables.* Handle building procurement, including steel, concrete, waterproofing and insulation, façades, doors, finishes, and mechanical, electrical, and plumbing systems.* Identify the original manufacturer, supplier or authorized distributor, country of origin, and whether materials are available locally or require importation.* Evaluate suppliers’ technical capabilities, production capacity, delivery reliability, quality, and after-sales service.* Propose compliant alternatives when necessary and obtain technical approval before committing to a purchase.3. Request Quotations and Conduct Detailed Evaluations* Prepare and issue Requests for Quotation (RFQs) specifying technical requirements, quantities, supply scope, and required delivery dates.* Review quotations item by item to identify compliance, exclusions, omissions, and pricing assumptions.* Prepare standardized technical and commercial comparisons covering: * Manufacturer, model, country of origin, and technical compliance. * Unit prices and total quoted cost. * Transportation, freight, insurance, and customs duties, where applicable. * Unloading, installation, testing, and commissioning, where included in the procurement scope. * Manufacturing lead time, delivery schedule, and delivery location. * Payment terms, warranties, and after-sales service.* Evaluate the lowest price against the best overall value and submit a documented purchase recommendation with clear justification.4. Negotiate Commercial Terms* Negotiate prices, discounts, price validity, delivery schedules, and payment terms.* Review Purchase Order (PO) terms and link payments to clearly defined milestones, such as approval, manufacturing, delivery, or acceptance.* Verify advance payment guarantees or performance guarantees when required by the transaction and company policy.* Clarify the warranty period, commencement date, coverage, exclusions, and repair or replacement procedures.* Coordinate provisions for delays, cancellation, and changes with the Procurement Manager and Contracts Department, within approved authority limits.5. Manage Technical Approvals and Purchase Orders* Follow up on the submission and approval of samples, catalogues, technical data sheets, material submittals, and conformity certificates.* Ensure that the final quotation and purchase order match the approved technical submission.* Prepare clear purchase orders covering specifications, quantities, prices, technical attachments, delivery schedules, payment terms, and warranties.* Ensure that any changes to the brand, model, country of origin, or specifications receive written approval.6. Monitor Manufacturing, Delivery, and Receipt* Prepare procurement schedules aligned with the project programme and identify long-lead items early.* Verify realistic lead times, including approval, manufacturing, inspection, shipping, customs clearance, and final delivery.* Monitor manufacturing and shipping progress, update expected arrival dates, and escalate potential delays promptly.* Coordinate with site teams, warehouses, and quality personnel to verify quantities, condition, and compliance upon receipt.* Resolve shortages and damaged or non-compliant materials, follow up on replacements, and close outstanding issues.7. Manage Invoices, Records, and Reporting* Match purchase orders, goods receipt records, and invoices before submitting payment documents to Finance.* Follow up on supplier payment requests in accordance with agreed payment, receipt, and acceptance terms.* Maintain complete records of quotations, evaluations, approvals, correspondence, and warranties.* Prepare periodic reports on procurement status, financial commitments, savings, supply risks, and supplier performance.Qualifications and Experience* Bachelor’s degree in Civil, Mechanical, or Electrical Engineering, depending on the procurement scope. A degree in Supply Chain Management or Business Administration may be accepted if supported by strong technical knowledge of construction.* 7–10 years of experience in construction procurement, including at least three years handling advanced procurement responsibilities.* Demonstrated experience in infrastructure and building projects, with knowledge of the Saudi supplier market and international sourcing.* Ability to read specifications, drawings, and BOQs and prepare technical and commercial evaluations.* Proficiency in Excel and ERP systems, with strong technical and business English.* CIPS or a relevant professional qualification in procurement or supply chain management is preferred.Essential Skills and AttributesHigh attention to detail, analytical thinking, negotiation skills, consistent follow-up, strong document control, and professional integrity. The candidate must be able to identify omissions, exclusions, and hidden costs, and thoroughly verify details before committing to a supplier.Key Performance Indicators* Accuracy and completeness of purchase orders and quotation evaluations.* Delivery within the project’s required dates.* Reduced material non-conformities and shortages.* Documented savings while maintaining required quality and specifications.* Timely closure of approvals, outstanding issues, and supplier claims.Recommended Practical Recruitment AssessmentProvide the candidate with a BOQ item, its specifications and drawing, and three supplier quotations. Ask the candidate to prepare a comparison and purchase recommendation.A suitable candidate should identify missing information, calculate the complete cost, verify lead times, payment terms, and warranties, and clearly justify the recommended supplier.