Senior Specialist, Tender Management

Position Summary:MAIR Group is seeking an experienced Senior Specialist – Tender Management to support and manage the full lifecycle of tendering activities within the Centralized Procurement Department. This role is responsible for coordinating the preparation, issuance, evaluation, and finalization of tenders across the Group’s diverse business units, ensuring compliance, transparency, and value-driven outcomes.The ideal candidate will possess strong expertise in tender management, procurement governance, and supplier engagement, with the ability to manage multiple tender processes efficiently while ensuring adherence to MAIR Group’s procurement policies and standards.Key Responsibilities:Manage the end-to-end tender process, including planning, document preparation, issuance, evaluation, and award recommendation.Collaborate with internal stakeholders to define tender requirements, technical specifications, and evaluation criteria.Prepare and review tender documents such as RFPs, and ITTs, ensuring alignment with corporate procurement standards and applicable UAE regulations.Administer tender activities through e-tendering systems and maintain transparent and auditable records.In the absence of an e-tendering system, process the necessary workflows using available resources available.Coordinate pre-bid meetings, clarifications, and communications with vendors throughout the tendering process.Facilitate tender evaluation committees, ensuring objective and compliant assessment of technical and commercial submissions.Prepare tender evaluation reports, summaries, and recommendations for management approval.Support post-tender negotiations and assist in finalizing contract award documentation.Ensure all tendering activities comply with procurement policies, internal controls, and audit requirements.Assist with evaluation of pre-qualification of suppliers and support continuous supplier evaluation and development.Track and report on tender performance metrics, cycle times, and process improvements to the Senior Manager – Tendering.Contribute to the ongoing enhancement of tendering processes, tools, and templates to drive efficiency and transparency.Qualifications and Experience:Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field (Master’s degree preferred).Professional certification in procurement or tendering (e.g., CIPS, CPSM, CPPP,CPPM) is highly desirable.Minimum 5–8 years of relevant experience in tender management, procurement, or contracts administration, preferably in a centralized procurement environment.Strong understanding of tendering laws, procurement policies, and commercial principles applicable in the UAE.Experience in managing multi-sector tendering processes (e.g., construction, real estate, FM, retail, or industrial sectors).Proficiency with ERP and e-tendering platforms (e.g., SAP, Oracle).Excellent communication, coordination, and stakeholder management skills.High attention to detail, strong analytical abilities, and commitment to ethical and transparent procurement practices.Preferred Skills & Attributes:End-to-end tender lifecycle managementProcurement compliance and governanceCommercial and technical bid evaluationSupplier engagement and prequalificationProcess improvement and documentationAnalytical and reporting skillsCollaboration and teamworkStrong written and verbal communication