Service Finance Administrator

Job PurposeSupport the Service and Bodyshop departments with day-to-day financial and administrative activities, including invoicing, billing, payment follow-up, insurance documentation, and maintaining accurate financial records. The role will ensure that service transactions are properly documented and processed in a timely manner while supporting the team with accurate reporting and coordination.Key ResponsibilitiesPrepare and process service and bodyshop invoices accurately and on time.Review repair orders and supporting documents to ensure all required charges are properly captured before invoicing.Assist in processing customer, insurance, and warranty-related invoices.Follow up on outstanding invoices and coordinate with relevant internal teams regarding payment status.Support the preparation and submission of insurance claims and billing documents.Maintain accurate records of invoices, payments, credit notes, and related documentation.Assist with reconciling service transactions and identifying any discrepancies.Coordinate with Service Advisors, Bodyshop teams, Finance, and Insurance companies to resolve billing-related issues.Ensure that completed repair orders are properly closed and financially processed.Prepare basic reports related to invoicing, collections, and outstanding balances.Support the Finance team with data entry and other administrative tasks as required.Ensure all financial documents are properly maintained and filed.Follow company policies and procedures related to billing, payments, and financial controls.RequirementsDiploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.0 – 2 years of experience in finance administration, billing, accounts receivable, or a similar role.Previous experience in automotive, service, bodyshop, or insurance is an advantage.Basic understanding of invoicing, billing, and payment processes.Good knowledge of Microsoft Excel and MS Office.Good attention to detail and accuracy.Good communication and coordination skills.Ability to organize and prioritize multiple tasks.Good English communication skills.