SkyTrak - Sales Coordinator & Administrator

Position Title: SkyTrak - Sales Coordinator & Administrator Hiring Compensation Range: $65,000 - $75,000Location: Hybrid / On-site 4 days per week - Englewood, COAbout GOLFTEC Enterprises:GOLFTEC Enterprises / SkyTrak Golf is a dynamic, technology-driven leader in the golf industry, uniting two premier brands—GOLFTEC and SKYTRAK—with a shared mission: to help people play better golf.GOLFTEC, the world leader in golf instruction, leverages proprietary swing motion capture technology, OptiMotion, to deliver data-driven coaching and measurable improvement. By providing instant, actionable feedback, GOLFTEC empowers Coaches and Students to accelerate learning and maximize performance.SKYTRAK, the most popular consumer launch monitor and golf simulator, brings professional-grade analytics and immersive play experiences to golfers everywhere. Its innovative technology helps players track performance, practice with purpose, and enjoy the game year-round.Together, GOLFTEC Enterprises is redefining how golf is taught, practiced, and experienced. We combine cutting-edge technology, industry expertise, and a passion for innovation to create meaningful impact—for golfers, employees, and the future of the game.The deadline for this position is 9/14/2026 Job posting may come down early due to volume of applicantsPosition SummarySkyTrak is seeking a highly organized and detail-oriented Sales Coordinator to support the execution and administration of key retail and wholesale partner accounts. This position is responsible for coordinating purchase orders, maintaining item setup and pricing documentation as the organization's single source of truth, supporting ship-window communications, and assisting with partner compliance programs, including Minimum Advertised Price (MAP) monitoring. The role collaborates closely with Sales, Operations/Logistics, Finance, Marketing, and Legal/Compliance to ensure that partner needs are met with speed, accuracy, and professionalism.Why This Role MattersThis role is central to operational excellence within SkyTrak Golf's key accounts. By ensuring that orders move efficiently, documentation remains accurate, and partner deliverables are met on time, the Sales Coordinator helps the organization deliver a best-in-class experience to its customers and partners.Essential Duties And ResponsibilitiesCore responsibilities include, but are not limited to:Purchase Order (PO) Administration & Order CoordinationManage PO intake and acknowledgment, confirming receipt, validating completeness, and logging orders into internal trackersValidate pricing, terms, quantities, and case-pack requirements; escalate discrepancies to the account owner and Finance as neededMaintain a clear PO status dashboard (received, confirmed, in process, shipped, invoiced) and communicate updates internallySupport order changes, including quantity adjustments, ship-date changes, and partial shipments, and ensure documentation remains currentShip Window & Fulfillment CommunicationCoordinate ship windows with Operations/Logistics to align internal capacity and inventory with partner expectationsCommunicate ship windows, shipping updates, and tracking details to partners in a timely and professional mannerIdentify risks early, such as inventory constraints, carrier delays, or cutoff dates, and propose solutions in collaboration with internal teamsItem Setup, SKU Packets & Documentation ControlCreate and maintain item setup and SKU packets (SKU/UPC sheets, setup forms, product information) as the definitive partner-facing source of truthManage version control for account-specific pricing sheets, item setup documents, and partner forms, ensuring that updates are properly distributedCoordinate product content and asset updates with Marketing (images, descriptions, key features) and confirm partner implementationPricing, Promotions & Content SupportMaintain current account price lists and promotional calendars, including promotional dates, cutoff dates, and inventory considerationsSupport promotional execution by ensuring partners have correct pricing, assets, and required documentationAssist the account owner with partner requests requiring operational follow-up, including forms, confirmations, and documentationMAP Monitoring & Compliance SupportConduct routine Minimum Advertised Price (MAP) checks and sweeps across partner channels, documenting potential issues with screenshots and logsEscalate violations to internal stakeholders and track follow-up actions through to resolutionMaintain compliance records and assist with partner communications related to MAP and promotional guidelines, as directedReporting, Inventory Checks, Rebates & Sell-Through SupportCollect monthly inventory checks and partner reporting inputs, including sell-through data, rebates, and other account-specific reportingConsolidate information into internal trackers and flag exceptions, gaps, or risks for Sales and FinanceSupport account reconciliation tasks by maintaining accurate files and timely documentationRMA / Returns and Sample LogisticsCoordinate RMA and returns workflows for priority accounts, including intake, approvals, replacements, and status updatesManage sample, dummy, and display unit logistics, including shipping, tracking, returns, and condition notes, and maintain accurate recordsRequirements 2+ years of experience in sales coordination, sales administration, sales operations, account operations, or order management Strong proficiency with spreadsheets and structured trackers (Excel/Google Sheets), with comfort managing detail-heavy workflows Excellent written and verbal communication skills, with the ability to communicate clearly with partner contacts and internal teams High attention to detail, strong follow-through, and the ability to manage multiple concurrent priorities Ability to handle confidential business information with discretion and professionalismPreferred: Experience supporting wholesale/retail partners (big-box and/or ecommerce) Familiarity with MAP monitoring, pricing compliance, and documentation workflows Experience coordinating RMAs/returns and sample programs Experience working cross-functionally with Operations, Finance, Marketing, and Legal/ComplianceBenefitsSix (6) company observed holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas DayGOLFTEC observes a Flexible Time Off policy for exempt employeesHealth Insurance (Company pays 50% of individual & family)401(k) Plan available with employer matchDental and Vision Benefits availableShort-Term Disability (paid for by employer)Long-Term Disability availableEmployee Pricing on golf lessons and golf merchandiseContinuing education allowance of $500 per year