Sourcing, Procurement & Import/Export Management (Office-Based)

Company Description Hakaps Global Solutions (HGS) is a mission-critical partner in global material aggregation and engineered procurement for heavy industrial sectors. Headquartered in Mumbai, India, HGS connects Tier-1 manufacturers with large-scale operations through custom system design, technical integration, and strict confidentiality. The company manages complex cross-border supply chains via associate offices in Japan, the USA, the UK, Germany, and China. HGS focuses on engineered precision, strategic sourcing, and cost optimization while ensuring quality, compliance, and timely international delivery across oil and gas, petrochemicals, steel, power plants, fertilizers, and cement industries.Role Description This is a full-time, office-based role located at our Lower Parel, Mumbai headquarters, focused on end-to-end sourcing, procurement, and import/export management. You will act as the critical bridge between international suppliers, local clients, and logistics partners to ensure flawless execution from the moment an order is booked to final delivery. Daily responsibilities include evaluating supplier quotes, negotiating pricing and payment terms, accurately generating Purchase Orders (POs), and tracking open Sea & Air freight shipments. The position also requires meticulous shipping documentation management, cross-border liaison with freight forwarders and Customs House Agents (CHAs), and managing overdue statements to ensure timely customer payments.Duties & ResponsibilitiesVendor Sourcing & Evaluation: Identify and establish strong relationships with reliable global and domestic suppliers based on cost, quality, and delivery timelines.Procurement & Negotiation: Request quotes, negotiate favorable pricing, payment terms, and contracts, and accurately generate Purchase Orders (POs).Shipment & Logistics Tracking: Monitor all open Sea & Air freight shipments from booking to final delivery, managing logistics for port arrivals as well as last-mile delivery to customer warehouses.Documentation Management: Coordinate, verify, and maintain shipping documents (Invoices, Packing Lists, Bills of Lading/Airway Bills, Checklists, Shipping Bills) to ensure 100% accuracy for customs and customer clearance.Liaison & Problem Solving: Act as the central office contact for suppliers, freight forwarders, and CHAs to proactively resolve transit delays or documentation discrepancies.Payment Follow-up: Prepare Overdue Statements and manage professional reminders to clients to secure timely payments.QualificationsSourcing & Negotiation Skills: Proven ability to evaluate supplier quotes, negotiate competitive terms, and secure cost-effective procurement deals.Contract Negotiation & Relations: Ability to secure favorable commercial terms with international manufacturers while maintaining long-term, strategic supplier relationships.Trade & Regulatory Knowledge: A solid understanding of import/export regulations, shipping documentation, Incoterms, and international sea/air logistics operations.Analytical Skills: Strong capability to analyze supplier performance, review complex cost structures, and maintain operational precision to avoid customs or transit delays.Clear Communication: Excellent verbal and written communication skills for professional, daily coordination with international suppliers and local clients via email and phone.Operational Precision & Organization: High attention to detail with the ability to manage multiple shipments, POs, and complex shipping paperwork seamlessly without losing track of details.Education & Experience: Graduation degree or higher. Hands-on experience working with Microsoft Office (Word, Excel, Outlook) is mandatory.Industry Context: Prior experience or background in heavy industrial sectors (Oil & Gas, Petrochemicals, Steel, Power, or Chemicals) is highly beneficial but not mandatory.Location: Must be able to work full-time out of our office in Lower Parel, Mumbai.