Spa Experience Coordinator

Company DescriptionWhy work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESSWhat is in it for you:Employee benefit card offering discounted rates in Accor worldwide, including Fairmont HotelsOpportunity to develop your talent and grow within your property and across the world!Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and our Diversity & Inclusion initiativesLearning programs through our AcademiesCompetitive and flexible Health Care Benefit Plans to meet you and your family’s unique needsVacation Benefits after 90 days, 401k match at 100% of first 4% of contributions Job DescriptionSpa Experience Coordinators primary responsibility is to book spa appointments, reservations and to assist with the checking in and out of spa guests in a timely and efficient manner while remaining professional and courteous at all times.ReservationsEfficiently process all telephone inquiries and spa/fitness reservation/activity scheduling from future, local and in-house guestsOffer additional Spa bookings as well as itinerary assistance for all spa and hotel guestsAssist with incoming Spa Concierge related questions and coordinate spa programs as requested.Provide general departmental assistance, special projects, group Spa reservations, etc.Provide thorough and complete information on all the services offered in the brochure, as well as reconfirming all the sales made or events booked in detail.Attend all departmental meetings and trainings.Maintain professional and caring manner with all guests, especially focusing on recovery and special need guests.Respond quickly to guest requests or complaints and see that appropriate action is taken. Follow up to ensure guest satisfactionWork efficiently in Book For Time (booking/management software) while scheduling, modifying or canceling all Spa and Fitness reservations and services.Work in Fidelio for all reservation information inquiries.Follow and adhere to all policies and standards contained in the Sonoma Pact, memos and posted information.Clock in and out accurately, and follow break-time/lunch guidelines.Communicate all guest needs and concerns to the appropriate Spa Manager or the Manager on Duty.RotundaAssist with the checking in/out of all spa guests, and making sure that the appropriate amenities are issued and escort guests to the locker room while providing an overview of the Spa facilityObtain correct billing information for each guest at time of check-in and ensure that billing is efficiently processed/posted throughout the day. Assist/resolve guest billing disputesReserve and confirm Spa appointments for future and in-house guests and membersReview information log/file for information, keep Rotunda Desk clean, tidy and free of obstructionsSecure cash bank, maintaining accurate cash accounting information/records, balancing cash bank and list contents on the Cash Activity Sheet on a daily basisProvide Night Audit with accurate daily accounting records and informationFollow and adhere to all policies and standards contained in the Sonoma Pact, memos and posted information., clock in and out accurately, follow break-time/lunch guidelinesAttend departmental meetings and trainings as scheduled.ConciergeGreet Guests as they enter the bathhouseProvide bathhouse tours and explain the bathhouse amenities including the Bathing RitualAssist is keeping the Bathing Ritual and lounge area neat and tidy and free from hazards. Ensure that all guest literature is sufficiently displayed and stocked.Check in with any guest waiting for treatments at 5 minutes after the hour and half an hour.Work in Book For Time and Fidelio software, assisting guests and colleagues while problem solving and assist with day to day of the Bathhouse operations.Notify maintenance when equipment breaks or malfunctions.Report any accidents or guest incidents to the Manager on Duty.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Strong Inner Personal SkillsAbility to handle difficult/pressure situations calmlyCash Handling and basic accounting principlesStrong guest service orientationProblem solving skillsEffective time management skillsMulti-task orientatedExcellent computer skillsProjects positive, healthful and happy imageHigh School Diploma or equivalentExperience with working with a diverse guest populationBasic computer skillsCash handling experienceBasic Spanish may be advantageousBasic accounting principlesHigh School level Mathematical skillsHourly rate of $27.00Additional InformationFairmont Sonoma Mission Inn & Spa, an elegant Spanish mission-style Inn, boasts exceptional accommodation in the heart of Wine Country. As one big team, community of service professionals, we come together and work with a common purpose to welcome, connect and serve others.Visa Requirements: Applicants must be able to provide proof that they are legally able to work in the United States.Our commitment to Diversity & Inclusion:We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.