Special Assistant to Chief Executive Officer

Full Professional Proficiency in English & Mandarin | US Education Background Preferred (Top 35 Universities) | 2+ Years of Work Experience | Valid Driver's License | Nice-to-Have: Japanese (N3+) Please submit your application directly via 104 Job Bank: https://l1nq.com/v4g05p4Executive Special AssistantAs Executive Special Assistant, you will report directly to the CEO, serving as their key administrative and strategic facilitator. You will manage executive schedules, critical communications, and cross-functional projects to ensure the CEO's daily operations run seamlessly.Main Responsibilities1. Executive Administration & Schedule ManagementManage the CEO's complex calendar, coordinate business meetings, and track project milestones.Maintain a valid driver's license and clean driving record to support executive travel as needed.2. Meeting Facilitation & Action TrackingPrepare high-quality, brand-aligned meeting materials and presentations.Record meeting minutes, assign cross-functional action items, and track execution.3. Project Management & Cross-Functional CoordinationAct as the primary liaison between the CEO and internal departments to optimize resource allocation.Ensure timely delivery of all executive-sponsored projects.4. Document Processing & Presentation DesignIndependently develop professional business presentations.Use data tools and spreadsheets to generate insights, create visualizations, and draft official documents.5. Team Communication & CultureProactively engage with team members using strong interpersonal skills.Keep the CEO informed of team dynamics while fostering a collaborative work environment.Core Qualifications1. Cross-cultural CommunicationBachelor’s degree or higher; US Top 35 university alumni with a strong understanding of American culture preferred.Native-level English proficiency (TOEFL iBT 110 / 2026 new format 5.5, IELTS 8.0 or equivalent); able to conduct professional business communication and drafting in English and Mandarin.Nice to have: Advanced Japanese proficiency (JLPT N3+).2. Digital LiteracyFamiliar with macOS, Microsoft Office (PowerPoint), and Google Workspace (Sheets, Docs).Able to leverage AI tools and presentation platforms to optimize efficiency and work quality.3. Industry AcumenWorking knowledge of international education, overseas admissions, and student counseling to align strategies with frontline operations.Experience in professional services (e.g., education, consulting, legal, multinational) with a deep understanding of knowledge-worker environments.4. Business AgilityExceptional logical reasoning and verbal/written communication; adept at conveying decisions professionally and clearly.Resilient and adaptable, with strong independent problem-solving skills for navigating unexpected challenges. Key AttributesIntegrity: Strict adherence to confidentiality regarding corporate information, the CEO’s schedules, and personal data.Ownership: High initiative and accountability; proactively resolves problems, acts as an effective liaison, and adapts to flexible assignments.Stability: Remains emotionally and professionally consistent during busy peak seasons. Highlights✔ Degree in Management, Law, Psychology, Public Relations, Education, or Communications, with strong interpersonal acumen.✔ 2+ years of work experience; background as Special Assistant in the Venture Capital or Management Consulting industries is a strong plus.✔ Entrepreneurial mindset, using structured thinking and data synthesis to clarify complex issues and drive decision-making.高階行政特助身為 Executive Special Assistant，你將直接回報執行長，作為其高階行政幕僚。你將負責行程管理、重要會議溝通、跨公司專案控管與追蹤，確保執行長日常業務與專案高效順暢運作。【主要工作內容】① 高階行政與行程管理： ● 協助執行長行事曆規劃、商務會議安排、重要行程提醒及專案進度追蹤 ● 因應公務外出需求，須具備有效汽車駕照及優良的安全駕駛能力② 會議主持與決議追蹤： ● 準備重要會議資料與簡報，確保內容品質與精準度 ，並兼顧視覺排版及色調美感等重要品牌形象 ● 追蹤會議紀錄、決議事項之跨部門交辦與後續執行狀況③ 專案控管與跨部門協調： ● 作為執行長與各部門間的溝通橋樑，協調團隊資源 ● 確保執行長交辦之各項專案能順利推動與按時落實④ 高階文書處理與簡報製作： ● 獨立完成高品質之商務簡報製作 ● 運用試算表與文書工具進行數據分析、圖表繪製及公文草擬⑤ 團隊溝通與氛圍營造： ● 發揮良好溝通與協調能力，主動與團隊成員互動 ● 協助執行長掌握團隊動態，促進良好工作氛圍與團隊運作【核心能力要求】① 國際溝通能力： ● 具備大學（含）以上學歷，美國 National Rankings Top 35 教育背景者尤佳，熟悉美式文化 ● 英文能力母語等級（TOEFL iBT 110 或 2026 新制 5.5、IELTS 8.0 以上或同等英語能力認證者佳），能以中英文進行專業商務溝通與文件寫作 ● 加分條件：日文進階聽說讀寫能力（N3 以上）② 數位應用能力： ● 精通 macOS 系統操作，並能跨平台熟練運用 Microsoft Office (PowerPoint) 與 Google Workspace (Sheets, Docs) ● 具備獨立探索與運用常見 AI 工具與簡報平台之能力，能善用 AI 提升工作效率與品質③ 產業洞察能力： ● 對海外升學、國際教育、學生輔導等服務有基本認識，能與第一線團隊進行有效溝通與專案對接 ● 具教育、顧問、律師事務所或外商等專業服務產業經驗者佳，理解知識工作者文化與品質要求④ 商務應變能力： ● 具備極佳的邏輯思考與口頭/文字表達能力，能以理性、專業方式傳遞決策訊息 ● 面對突發狀況或挑戰性問題能冷靜應對，具備優秀的獨立思考與問題解決能力【關鍵特質】① 高度保密性（Integrity）：遵守職業操守與保密原則，嚴格維護公司機密、主管私人行程與個人資料 ② 高度當責感（Ownership）：對交辦任務展現強烈主動性及當責精神，積極推進問題解決並擔任團隊溝通橋樑配合彈性任務③ 穩定性（Stability）：能在業務高峰期維持穩定表現、良好情緒管理與高效執行力【特殊亮點】✔ 管理、法律、心理、公共關係、教育或大眾傳播等相關科系畢業為佳，具備良好的人際洞察力✔ 具備 2 年以上工作經驗，曾於創業投資或管理顧問業擔任特助之資歷尤佳✔ 期望具備創業者思維，能以結構化思考與高階資訊整理能力梳理議題並推動決策【關於我們】I. 在 A. League 工作意味著什麼 在 A. LEAGUE，你將加入一種開放、自由、合作、信任的文化。 我們的夥伴擁有提攜學生的能力，幫助家庭解決國內外教育問題， 綜觀高中至研究所升學規劃，我們相信教育和正念的力量。II. 我們的價值觀 ● 成就學生 —— 我們竭誠幫助每位孩子取得成功 ● 精益求精 —— 這對我們、對學生、對家長都至關重要III. 是什麼讓我們與眾不同 A. League 的夥伴來自不同背景，卻一同為下一代努力 我們熱愛探索，積極進修，建言獻策，融洽相處，共同成長 如果你也對教育有熱忱，對留學諮詢有興趣，歡迎加入 A. League 協助更多家庭，普及國際教育顧問諮詢！【未來發展】在面試前，你可能會想知道加入 A. League 後的職涯機會： ● 期許條件包含精通英文，做事細心，自我提升，工作經歷不拘 ● 公司提供完善培訓，每週持續全體教育訓練 ● 通過適用期調薪，每年兩次評核，表現優秀即調薪 ● 福利包含三節獎金 ● 具有職業發展與進修機會，升遷制度透明 ● 彈性上班時間，融洽工作環境