Sr. Administrative Support Specialist (High Level CEO Support) Hybrid w/ Signing Bonus

Join our team and enjoy a competitive signing bonus for qualified candidates.📍 Location: Cebu, Central Visayas, Philippines🕒 Work Schedule: Full-time, with daily overlap with U.S. Eastern Time business hoursAmazing Benefits Include:Competitive Salary + Perfect Attendance Bonus of Php2,000HMO and Life Insurance on Day 1Paid Time Off & Annual Appraisal (performance-based)Comprehensive government contributionsFree coffee every day (because we care about your energy!)Anniversary BonusesA fun, friendly, and non-toxic work environmentBe the Right Hand to Our CEOWe're looking for a highly organized, proactive, and detail-oriented Executive Administrative Specialist. The Administrative Support Specialist provides centralized administrative and coordination support across The 360 Companies, consolidating recurring tasks currently distributed among multiple team members into a single dedicated role.Working from Cebu in support of U.S.-based operations, this position provides direct day-to-day support to the CEO and keeps documentation, purchasing, and recognition programs running smoothly.The role works primarily within Microsoft 365 and SharePoint, and receives, tracks, and updates assigned work through Monday.com.✅ What We're Looking For4+ years in administrative, executive assistant, operations support, or Senior/ Lead roles; supporting a CEO.Experience supporting a U.S.-based CEO, with reliable overlap with U.S. business hoursExcellent written and verbal English communication skillsProficiency with Microsoft 365Experience coordinating travel and managing calendars for an executive is a plusStrong organization, attention to detail, and consistent follow-through on recurring tasksSound judgment and discretion in handling confidential information and elevated system permissionsDemonstrated ability to operate with high autonomy — anticipating needs, exercising independent judgment on priorities, and proactively surfacing issues or recommendations.Self-directed, with the ability to manage multiple priorities with minimal supervisionExperience with AI tools, such as ChatGPT and ClaudeWhat You'll Be Doing✨ CEO Support — Business & Personal TasksComplete a variety of business and personal tasks assigned by the CEOConduct research, gather information, and prepare summaries as requestedHandle assigned coordination and errands, such as appointments, reservations, online purchases, and related logisticsBook and manage the CEO’s travel, including flights, trains, hotels, and ground transportationBuild itineraries and handle changes, cancellations, and any special travel requirementsTrack assigned items and follow through to completion, providing timely status updates📅 CEO Calendar & Meeting CoordinationManage the CEO’s calendar, including scheduling, rescheduling, and resolving conflicts across time zonesSend invitations with agendas and create Teams links for the CEO’s meetingsCoordinate the CEO’s recurring leadership and team meetingsCapture and distribute notes and action items, and follow up on open items📂 SharePoint & Shared Drive AdministrationMaintain folder structure, naming conventions, and taxonomy across brandsUpload, categorize, and tag documents; archive outdated versionsManage folder permissions and respond to access requestsPeriodically clean up misfiled or duplicate files📝 SOP & Documentation ManagementMaintain version control and a single source of truth for SOPsFormat and update documentation to company templatesTrack SOP review schedules and follow up with owners ahead of deadlinesApply consistent document retention and naming standards📦 Purchasing & Order CoordinationPlace and track Amazon Business orders for office needsManage Ready Refresh and other recurring vendor deliveriesMaintain an order log, reconcile receipts, and resolve delivery discrepancies🏢 New Branch Office Setup — Assigned SupportComplete specific branch-setup tasks as assigned, such as placing supply, furniture, or equipment ordersTrack assigned orders and delivery timelines and report status to the task ownerNote: This role assists with assigned tasks only and is not responsible for the overall branch-setup process.🎉 Employee Recognition & AnniversariesMaintain the anniversary and milestone tracker with advance remindersOrder and track recognition gifts and confirm deliveryDraft and send recognition announcementsSupport recognition programs such as Elite360🛠 Tools & SystemsMicrosoft 365 (Outlook, Teams, SharePoint) · Monday.com · Amazon Business · Ready RefreshAssigned tasks are received, tracked, and updated through Monday.com.🎯 What Success Looks Like (First 90 Days)Assigned CEO business, personal, and travel tasks are completed accurately and on timeSharePoint and documentation are kept clean, current, and well-organizedPurchasing and recurring orders are tracked to closure with nothing falling throughCEO calendar and meeting logistics run smoothly across time zonesThe recognition and anniversary program runs reliably on scheduleReady to Make an Impact?If you are highly organized, detail-oriented, and thrive in a support role that requires discretion, ownership, and follow-through, we'd love to hear from you.Apply today and become a key part of keeping our operations running efficiently and our leadership focused on what matters most.