Sr. Purchase Executive / Assistant Manager (Raw Material Procurement)

Sr.Purchase Executive / Assistant Manager (Raw Material Procurement)Department: Purchase / Supply Chain Management (SCM)Business Unit: BSBUCategory: Raw Materials (APIs & Excipients)Reporting To: Jiwan Kumar, Sr. ManagerExperience Required: 5–7 YearsIndustry: Pharmaceutical Formulation Operations1. Job PurposeTo manage procurement activities for raw materials, including Active Pharmaceutical Ingredients (APIs) and excipients, ensuring timely purchasing, regulatory compliance, cost-effectiveness, and material availability as per production requirements. The role involves supporting RFQ processing, Purchase Requisition (PR)-to-Purchase Order (PO) conversion, vendor coordination, and material delivery tracking.2. Key ResponsibilitiesRaw Material Procurement: Manage procurement of APIs and excipients from domestic and international suppliers.RFQ Management: Coordinate with vendors for Request for Quotation (RFQ), quotation collection, price comparison, and commercial evaluation.PR-to-PO Processing: Convert approved Purchase Requisitions into Purchase Orders in SAP MM, ensuring accuracy and adherence to procurement procedures.Regulatory Compliance: Ensure availability and verification of vendor documents required for APIs and excipients intended for ROW and US markets, in coordination with QA, RA, and other relevant departments.Material Delivery Coordination: Coordinate with SCM, production planning, and vendors to ensure timely delivery of materials as per the approved procurement plan.Vendor Coordination: Follow up with suppliers regarding order confirmation, dispatch schedules, delivery commitments, and pending materials.SAP Master Data: Maintain and update the Vendor Qualification (VQ) Master in SAP, in coordination with the concerned departments.MIS Reporting: Prepare and support monthly and annual MIS reports covering procurement activities, order status, pending PRs/POs, delivery performance, and other relevant purchasing metrics.Documentation and Records: Maintain accurate procurement records, quotations, purchase orders, vendor documentation, and related reports.Process Compliance: Ensure adherence to internal procurement policies, SOPs, quality requirements, and applicable pharmaceutical industry procedures.3. Educational QualificationB.Sc. or B.Pharm.MBA or Post Graduate Diploma in Materials Management preferred.4. Experience Required5–7 years of relevant experience in the pharmaceutical industry, specifically in formulation operations.Hands-on experience in procurement of APIs and excipients.Experience in domestic and import purchasing, preferably supporting ROW and US-market products.5. Required Skills and CompetenciesStrong working knowledge of SAP MM, including PR-to-PO conversion and MIS reporting.Practical understanding of pharmaceutical raw material procurement and vendor qualification documentation.Proficiency in MS Excel, MS Office, and Google Sheets.Good analytical, coordination, negotiation, and follow-up skills.Effective verbal and written communication skills.Ability to manage multiple procurement activities and meet material delivery timelines.6. Key Performance Indicators (KPIs)Timely conversion of approved PRs into POs.Adherence to planned material delivery schedules.Accuracy and timeliness of procurement MIS reports.Compliance with vendor qualification and documentation requirements.Timely follow-up and resolution of pending procurement orders.Accuracy and completeness of SAP procurement data.IInterested candidates may share their updated CV at:Email: deepa.gulabvani@cadilapharma.com