Staffing Vendor Management Specialist

We are looking for a Staffing Vendor Management Specialist to manage staffing vendors and coordinate operational, commercial, and workforce-related activities.The role will serve as a key coordination point between the client, internal departments, and staffing vendors, ensuring effective vendor management and smooth workforce operations.Key ResponsibilitiesManage day-to-day relationships and communication with staffing and manpower vendors.Maintain accurate records of outsourced employees, vendors, contracts, rates, joining dates, and last working dates.Track Purchase Orders (POs), including values, utilization, remaining balances, validity, renewals, and expiry dates.Review vendor invoices against approved rates, attendance, timesheets, employee records, and PO balances.Coordinate employee onboarding, contract renewals, replacements, transfers, and offboarding.Follow up on payroll, leave, attendance, insurance, documentation, and other employee-related matters.Coordinate with HR, Procurement, Finance, Legal, Project Managers, and business departments.Monitor vendor performance against agreed service levels and address recurring issues.Prepare weekly and monthly reports covering workforce numbers, PO utilization, invoices, employee movements, and pending actions.Take end-to-end ownership of vendor requests and ensure issues are followed through to closure.Identify and escalate potential risks, including PO shortages, contract expirations, invoice delays, and missing documentation.RequirementsBachelor’s degree in Business Administration, Human Resources, Finance, Procurement, or a related field.4–7 years of experience in vendor management, staffing operations, outsourcing, procurement coordination, or HR operations.Experience managing multiple staffing or manpower vendors.Good understanding of Purchase Orders, invoices, contracts, rate cards, and workforce data.Strong Microsoft Excel skills, including formulas, lookups, PivotTables, and reconciliations.Good command of English; Arabic is an advantage.Experience working in Saudi Arabia or a large corporate environment is preferred.Key CompetenciesStrong communication and relationship management skills.Excellent attention to detail and numerical accuracy.Strong follow-up and problem-solving abilities.Organized, proactive, and dependable.Able to manage multiple vendors and priorities effectively.High level of ownership, confidentiality, and professionalism.