Supervisor – Soft Services

Job PurposeSupervises all housekeeping, car wash, window cleaning team, has the authority to hire/discharge.Plans and assigns work assignments, give training for newly recruited employees, audit and inspects team personal work and requisition supplies.Take Care of all the budget and budget controlling for department. To provide a professional and effective service to all the client and customers of Khidmah and Provis.Elevate Khidmah Home Housekeepers and Car Wash Cleaners overall productivity to 80%Achieve 100% Completion on BICS Training for Khidmah Home Housekeeping Department.Achieve 100% compliance to all SOP's.Qualification: Diploma or bachelor’s degree (preferable) in Facility Management or with relevant specializationFM related professional certifications is preferable. E.g., British Institute of Cleaning Science (BICS)Excellent knowledge & understanding of Health, Safety, and Environmental regulations and responsibilities.Knowledge and understanding of, Control of Substances Hazardous to Health COSHH, ISO, HACCP certificateGood standard of Education /certificate related to Hospitality and Facilities management.Licensed in BICS training.HSE training certificate.Experience and Skills:CompetenciesAdaptability/FlexibilityCommunicationDependabilityInitiativeJob KnowledgeManaging PerformanceProblem Solving/AnalysisTeam LeadershipTeamworkVision and ValuesOther SkillsVery good level of knowledge in MS Office and Project Management Software.Demonstrate experience in Leading & managing business service teams, including the management work allocation process, performance management, staff development and career planningExcellent knowledge & understanding of Health, Safety and Environmental responsibilities.Sound operational, commercial and financial awareness of the client project contracts.Able to translate client requirements into action plans and implement them.Excellent communication and interpersonal skills, with ability to consult stakeholders at all levels to deliver services.Report writing and updatesExcellent relationship management skills with clients, suppliers and ability to network with within FM Industry.Ability to create quotation, clients contracts with scope of work and internal letter.Excellent time management skills and able work to strict deadlines. Self-motivated, being required to work with minimal supervision.Able to prioritize work and meet deadline. Maintain accuracy when under pressure.Experience4-7 years of experience in relevant FM Industry. Background in installation, maintenance, and repair in large commercial premises.Computerized maintenance management system CMMS experience preferredKnowledge of Workplace Health and Safety (WH&S) practices and policies.Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.Ideally experienced in working with residential & commercial /retail propertiesRoles, Responsibilities, DutiesTo provide a professional and effective housekeeping service to all the clients and customers of Provis and Khidmah home.Produce helpdesk related reports.Review and evaluate existing contracts for HK and to provide evidence of achieving KPI and SLA’s.Produce accurate contract performance reports weekly, monthly, and as requested.Provide day-to-day operational support to the clients.Consistently monitor processes, systems and procedures to maintain optimum customer service.Maximize efficiency and accuracy.Strong teamwork ethic and promotion of customer service excellenceMarketing of the services and promote growth of business and identifying new business opportunities. Implement sustainability through process and procedures.Coordinate to OA in community to identify the requirements in promoting the services.Attending meetings.Coordinate for housekeeping/cleaning business, scheduling for housekeepers, checking on payments.Overseeing all the team in site and daily operation methods.Responsible to generate monthly revenue.Occupational and workplace Health and Safety responsibilities: In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.Information Security responsibilities: Comply with Khidmah Information Security PoliciesBe aware of and fulfil their information security responsibilitiesEnsure whoever handles sensitive company information have taken the Security Awareness TrainingKnow how to report a security incident (to IT ServiceDesk or InfoSec).Not Disable his/her OS firewall and/or AntivirusRestrict use to authorized purposes, Protect access accounts, privileges and associated passwords.Accept accountability of his/her individual user accounts, and maintain confidentiality