Supply Chain Coordinator
PostProcess Technologies · Buffalo, NY
Apply & track with Apply EdgeSupply Chain Coordinator
PostProcess is the only intelligent and automated post-printing solution for 3D printed parts.As the pioneer of automated 3D post-printing, we're in a unique position to help establish a sector with sustainable values at the forefront. Much like we focus on an integrative 3D printing approach based on the three steps of design, print, and post-print, our commitment to sustainability is rooted in a three-pronged approach: People. Planet. Profits.As Supply Chain Coordinator, you will support the daily execution of PostProcess Technologies' purchasing, inventory, logistics, contract manufacturing, and order-fulfillment activities. You will be responsible for accurate and timely transactions, purchase-order follow-up, shipment coordination, inventory records, supplier communication, and status reporting.The successful candidate will be highly organized, detail-oriented, comfortable working across multiple systems and external partners, and proactive in identifying and escalating shortages, delays, discrepancies, and other issues that may impact business or customer commitments.Duties and ResponsibilitiesPurchasing & Purchase Order Management
- Create, issue, update, maintain, and close purchase orders within NetSuite and other approved procurement systems.
- Obtain supplier order acknowledgements and maintain accurate pricing, quantity, lead-time, and delivery information.
- Monitor open and past-due purchase orders and perform routine supplier follow-up to protect production and customer commitments.
- Identify and escalate changes in cost, quantity, lead time, or delivery commitments to the Operations Manager.
- Support sourcing activities by collecting quotations, lead times, MOQ requirements, supplier documentation, and other requested commercial information.Contract Manufacturing Support
- Maintain visibility to open production orders, material availability, production milestones, open actions, and expected completion dates.
- Maintain routine communication with contract manufacturers regarding purchase orders, materials, shipment timing, and production status.
- Escalate production delays, shortages, quality concerns, or other exceptions requiring management decisions.
- Support documentation and follow-up associated with contract manufacturer corrective actions and operational reviews.Logistics & Order Fulfillment
- Obtain freight quotations from approved providers and coordinate/book domestic and international shipments in accordance with established guidelines.
- Prepare and maintain required shipping documentation, including commercial invoices, packing lists, certificates, and other transportation or customs documentation as applicable.
- Coordinate with freight forwarders, carriers, contract manufacturers, suppliers, warehouses, and internal stakeholders.
- Track shipments through delivery and proactively communicate delays, exceptions, and proof of delivery.Inventory & Systems
- Execute accurate purchasing, inventory, logistics, and fulfillment transactions within NetSuite, WMS, and other approved operational systems.
- Process and reconcile inventory receipts, transfers, adjustments, and shipments.
- Support cycle counts and physical inventory activities and investigate discrepancies with the Operations Manager, warehouse partners, suppliers, and Finance.
- Monitor established reorder points and inventory requirements and initiate replenishment activities as directed.
- Maintain accurate supplier, purchasing, shipment, and inventory records and identify discrepancies between purchase orders, receipts, inventory records, and invoices.Supplier Performance & Quality Support
- Maintain supplier quality and performance scorecard data and supporting records.
- Support administration and tracking of supplier corrective and preventive actions, required documentation, and due dates.
- Maintain organized supplier quotations, certifications, and operational documentation.
- Escalate recurring supplier performance issues to the Operations Manager.Reporting & Communication
- Maintain open-PO, shortage, shipment, inventory, and supplier-status reporting.
- Provide timely and accurate updates to Operations leadership and cross-functional stakeholders.
- Proactively identify upcoming risks to required delivery dates and escalate issues requiring commercial, technical, quality, or management decisions.Key Performance Indicators
- Purchase-order accuracy and acknowledgement follow-up
- Past-due PO management and timely supplier communication
- Inventory transaction and reconciliation accuracy
- Shipment documentation accuracy and on-time shipment coordination
- NetSuite / ERP data accuracy and transaction timeliness
- Supplier documentation and corrective-action follow-up
- Accuracy and timeliness of operational reporting
- Responsiveness to shortages, delivery exceptions, and discrepanciesSkills, Qualifications, and Experience
- 1-3 years of experience in purchasing, logistics, inventory, customer order management, or supply-chain coordination preferred.
- Experience in a manufacturing, distribution, or international supply-chain environment preferred.
- Familiarity with ERP, procurement, inventory, or warehouse-management systems; NetSuite experience is preferred but not required.
- Basic understanding of purchase orders, inventory control, freight coordination, and supplier communication.
- International shipping, import/export, or customs-documentation experience is beneficial.
- Experience working with Finance on invoice, receipt, or accounts-payable reconciliation is beneficial.
- Strong organizational, time-management, written communication, and attention-to-detail skills.
- Ability to manage multiple priorities, follow established processes, recognize problems early, and escalate appropriately.
- Strong computer skills, especially Microsoft Office and Google Workspace.Education and/or Certifications
- Associate degree in Supply Chain, Logistics, Transportation, Business, Engineering Technology, or related field preferred; equivalent relevant experience will be considered.Desired Attributes
- Strong work ethic
- Optimistic and practical problem solver
- Accountable and dependable - consistently does what they say they are going to do
- Resourceful, self-motivated, and comfortable working with limited direction
- Strong attention to detail and high sense of urgency
- Well organized and capable of managing multiple priorities
- Direct, professional communicator who escalates issues appropriately
- Quick learner and team player willing to roll up their sleeves
- Seeks team and company success over self-promotion
- Able to travel domestically or internationally if neededSalary: $40,000-$50,000