Team Administrator

Job SummaryAs Team Secretary for Group Legal and Corporate Governance, you will use your excellent planning and organisation skills to effectively manage the Deputy Company Secretary's calendar, including planning and coordinating travel arrangements, meetings and events and processing associated expenses.Showcasing your excellent coordination expertise, you'll support the running of the Group Legal and Corporate Governance teams, including payment of invoices, meetings and room management, and secretarial assistance. Given the nature of the role, handling sensitive and confidential information while exercising professionalism and discretion is critical to success.Key Performance Indicators EA support to the Deputy Company SecretarySupporting Group Legal and Company Secretariat teamsPrincipal Duties And ResponsibilitiesResponsibilities include:Supporting the Deputy Company Secretary with all aspects of calendar management, meeting arrangements and support, planning and coordinating travel arrangements and expensesSupporting the Legal and Corporate Governance teams with meeting liaison, IT requirements, signing and notarisation of documents, and travel arrangementsOnboarding new members of the Legal and Corporate Governance team based in the UK, including IT equipment, setting up new accounts, and introduction meetingsArranging and supporting complex executive and team meetings with internal and external resourcesResponsible for planning and logistics of all Global Group legal meetings, team conferences and coordination of attendance, slides and papers and a shared portal for document storage. Supporting the management of company Trademark Renewals and liaising with trademark attorneys as requiredProcess purchase orders and invoices for Corporate Governance and Legal activitiesCollating and providing detailed expense reports Corporate Governance team and legal teamRequirementsRequired ExperienceCalendar and meeting managementHighly organised, and able to prioritise a varied workload, including working effectively under tight deadlinesHigh level of discretion and the ability to respect highly confidential informationProficient IT skills, particularly the Microsoft Office and Google suitesRequired Leadership Traits And CharacteristicsHigh level of trustworthiness and reliability with experience working in a fast paced lean environmentHighly professional, proactive and flexibleExcellent organisational skills with strong attention to detail. Good instincts with the ability to pre-empt matters and issues rather than managing them reactivelyAbility to foster good working relationships both internally and externally and comfortable liaising with senior stakeholders and building relationships with people at all levels within an organisationFormal Education, Qualifications Or TrainingNo formal training required. Ideally some experience managing competing stakeholders, or in a fast-paced environmentBenefitsCompetitive salary Hybrid workingRentokil Initial Reward Scheme23 days holiday, plus 8 bank holidaysEmployee Assistance ProgrammeDeath in service benefitHealthcareFree parkingAt Rentokil Initial, our customers and colleagues represent diverse backgrounds and experiences. We take pride in being an equal opportunity employer, actively encouraging applications from individuals from all walks of life. Our belief is that everyone irrespective of age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs, has the potential to thrive and contribute.We embrace the differences that make each of our colleagues unique, fostering an inclusive environment where everyone can be their authentic selves and feel a sense of belonging. To ensure that your journey with us is accessible if you have any individual requirements we invite you to communicate any specific needs or preferences you may have during any stage of the recruitment process. Our team is available to support you; feel free to reach out to (joanna.sharpe@rentokil-initial.com) if you need anythingBe Yourself in Your Application! At Rentokil Initial, we value innovation, but we want to see the real you! While AI can help with structure and grammar, make sure your application shows your true passion and understanding of the role. A personal touch will help you stand out.