Team Assistant- C-suite Office

About ONE ChampionshipONE Championship is Asia’s largest global sports media property, and the world’s largest martial arts organization, hosting bouts across all styles of martial arts such as Muay Thai, Kickboxing, MMA, Grappling, etc. In addition to its digital platforms, ONE Championship broadcasts to over 2.6 billion potential viewers across 190 countries around the world with some of the largest global broadcasters, including Amazon Prime Video, Sky Sports, Globo, Channel 7 HD, U-NEXT, Seven Network, Disney+ Hotstar, and more.We are now seeking a Team Assistant to provide support to our C-suites' Office.Responsibilities:Complete a variety of administrative tasks for the C suites' Office including; managing an extremely active calendar of appointments, composing and preparing correspondences, scheduling meetings and interviews, and compiling documents for meetings, as necessaryBe on track and well informed of upcoming commitments and events, attend meetings when requiredResearch, prioritize, and follow up on incoming issues and concerns addressed to the C suites' Office, including those of a sensitive or confidential nature and determine appropriate course of actionAct as the first point of contact, greeting visitors, dealing with correspondence and phone callsProactively plan, coordinate and ensure all schedules are followedArrange travel, accommodation and transport pick-upEnsure smooth communication between the C suites' Office and internal/external stakeholdersHandle matters expeditiously and complete projects with deadline pressuresCreate meeting agendas, organize meeting materials, and collate reportsHandle filing of business expensesExercise absolute discretion at all timesRequirements:At least 2 years of experience in a Secretarial, Personal Assistant or Executive Assistant roleExcellent written and verbal communication skillsHighly detail-oriented with a critical degree of accuracyStrong organizational skillsExhibit good interpersonal skills and the ability to communicate with all levels of the organizationAble to exercise good decision-making and problem-solving skillsTech-savvy and proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)Demonstrated ability to work under pressure in a fast paced environmentAble to maintain professionalism and discretion at all timesSelf-starter and adaptable