Team Assistant

A leading transatlantic boutique executive search firm is looking for a Team Assistant to join their expanding team.We offer:Flexible workingGreat team cultureCompetitive benefitsThis role requires a very high degree of trust, accuracy, attention to detail and confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:Extensive diary management for Partners including scheduling of face-to-face meetings, video calls, BD development meetings, restaurant bookings etc.Preparing all meeting documentation with heavy focus on PowerPoint presentations and Word documentsBalancing and co-ordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business prioritiesMaking travel arrangements and creating itineraries for Partners and also Clients/CandidatesAction issues of importance arising in the absence of Partners to ensure that matters are prioritised and dealt with appropriately minimising delayFielding telephone calls, taking accurate messages and acting on them if appropriateFormatting candidate CVs and interview reports, drafting proposals, contracts etc.Keeping Client/Candidate details up to date on the company databaseCompiling expenses reconciliation on a montly basisReception duties when in the office - booking meeting rooms and greeting guestsWork closely and effectively in a collaborative and supportive way with other EAs and the Operations DepartmentBe proactive in offering support to the wider team as and when necessaryKeys skills and experience Previous experience of working in executive search or similar fast-paced environment idealExcellent organisational skills with extreme attention to detailWarm but professional communication style; confident when relating to individuals at all levelsResilient personality; able to remain calm under pressure whilst prioritising competing demandsGood team player; able to build a good rapport with the team and ‘muck in’ attitudeFluent written and spoken EnglishStrong knowledge of Microsoft Office (Outlook, Word and PowerPoint); fast and accurate typing, first class formatting and proof-reading skills