Technical Commercial & Operations Coordinator

Technical Commercial & Operations CoordinatorKian BeeLadi Trading Co. (KB) Location: Riyadh, Saudi Arabia Department: Electro-Mechanical Projects Employment Type: Full-TimeAbout Kian BeeLadi Trading Co.Kian BeeLadi Trading Co. (KB) provides engineering and technology solutions across:Integrated MEP, BMS & Energy SolutionsFacility Management & Turnkey InstallationsICT, Cyber-Network Security & AI SolutionsLife Safety & Fire ProtectionAs we expand our Electro-Mechanical Projects Department, we are looking for a highly organized and commercially capable Technical Commercial & Operations Coordinator who can take ownership of day-to-day project and office operations.About the RoleThis is a hands-on coordination and commercial operations role.Once an inquiry or RFQ is assigned by management or the sales team, the successful candidate will be expected to take ownership of the process and drive it forward from initial inquiry through quotation, procurement, delivery, invoicing, follow-up and final closure.The ideal candidate should be comfortable working across technical, commercial, procurement, finance, suppliers, clients and project teams without requiring continuous supervision.Key ResponsibilitiesReceive, review and understand customer inquiries, RFQs, BOQs, drawings, specifications and technical requirements.Obtain quotations from local and international suppliers and follow up until complete offers are received.Prepare supplier comparison sheets and evaluate pricing, delivery, technical compliance and commercial terms.Prepare costing sheets, commercial calculations and customer quotations.Coordinate technical clarifications with suppliers, clients, consultants and internal teams.Prepare and process purchase requisitions, purchase orders and related procurement documentation.Maintain professional relationships with suppliers and negotiate pricing, delivery schedules and commercial terms.Track purchase orders, supplier commitments, shipments and material deliveries.Coordinate with logistics, stores, project teams and customers to ensure timely delivery.Prepare and maintain Delivery Notes (DNs), invoices and supporting commercial documents.Follow up on invoice acknowledgement, outstanding payments and commercial closure.Maintain RFQ, quotation, purchase order, delivery, invoice and payment trackers.Prepare daily, weekly and monthly status reports for management.Maintain proper electronic and physical filing of quotations, POs, invoices, delivery documents, technical submittals and correspondence.Coordinate with the sales team and management regarding pending inquiries, quotations, orders and collections.Support technical submittals, product data sheets, compliance statements and project documentation where required.Follow up proactively with clients and suppliers and ensure pending actions are closed on time.Escalate commercial, technical or delivery risks to management before they become critical.The Candidate We Are Looking ForWe are looking for someone who demonstrates ownership, discipline and follow-through.The right candidate should be able to receive an inquiry and independently manage the workflow:RFQ → Supplier Pricing → Costing → Customer Quotation → Order → Procurement → Delivery → DN → Invoice → Payment Follow-Up → Reporting & ClosureThe role is suitable for someone who has previously worked in a technical trading, MEP, electrical, ELV, fire protection, BMS, automation, industrial supply, facility management or contracting environment.Qualifications & ExperienceDiploma or Bachelor's degree in Engineering, Business, Supply Chain, Commerce or a related discipline.Relevant experience in technical commercial coordination, procurement, estimation, project coordination or sales operations.Practical experience preparing quotations, supplier comparisons, purchase orders, delivery documentation and invoices.Good understanding of procurement and order-processing workflows.Ability to understand basic technical specifications, BOQs, drawings and product data sheets.Strong working knowledge of Microsoft Excel, Word, Outlook and PDF documentation.Good written and spoken English.Strong communication, coordination and follow-up skills.Ability to manage multiple inquiries and priorities simultaneously.High attention to detail and accuracy in commercial documentation.Preferred SkillsExperience in any of the following will be considered an advantage:MEP / Electrical / ELV / BMS / Fire Protection / ICT projectsTechnical trading or industrial supplyAutoCAD or technical drawing interpretationERP / SAP / CRM systemsTendering and estimationVendor sourcing and supplier negotiationTechnical submittals and consultant approvalsSaudi Arabian project, contracting or trading environmentWhat Success Looks Like in This RoleWe are looking for someone who does not simply forward an email and wait.A successful coordinator will always know:What stage each inquiry is atWhich supplier quotation is still pendingWhat information is missingWhen the customer quotation will be issuedWhich PO or material delivery requires follow-upWhich DN or invoice is pendingWhich customer payment requires follow-upWhat management needs to know without having to repeatedly askThe objective of this position is to ensure that the commercial and operational workflow of the Electro-Mechanical Projects Department runs efficiently from end to end.How to ApplyInterested candidates should send their updated CV to:careers@kb.com.saEmail Subject: Technical Commercial & Operations Coordinator – [Candidate Name]Location: Riyadh, Saudi ArabiaOnly candidates whose experience closely matches the position requirements will be contacted for the next stage of the recruitment process.Kian BeeLadi Trading Co. Built on Engineering. Driven by Performance.