Travel Administrator

We are seeking an experienced and highly detail-oriented Travel Administrator to oversee all aspects of global travel for a UHNWI private family. The ideal candidate will have extensive experience managing complex, luxury travel arrangements with absolute discretion, flexibility, and precision.Key ResponsibilitiesPlan, coordinate, and execute all travel arrangements for the principal(s), family members, and guestsManage private jet bookings, commercial flights (first/business class).Arrange luxury accommodations, including villas, hotels, and serviced residencesCoordinate ground transportation, security, and concierge services at all destinationsDevelop detailed, day-by-day travel itineraries with contingenciesLiaise with personal assistants, house managers, security teams, and external vendorsEnsure all travel documents (visas, passports, permits) are valid and up to dateMonitor travel disruptions and proactively adjust plans in real timeMaintain preferred partnerships with luxury travel providers and negotiate ratesOversee travel budgets, reporting, and expense trackingOrganize travel logistics for large groups, events, and special occasionsEnsure privacy, confidentiality, and seamless execution at all timesRequirementsProven experience managing travel for UHNWI, VIPs, or high-profile clientsStrong network within luxury travel, aviation, and hospitality sectorsExpertise in private aviationExceptional organizational and multitasking skillsAbility to work under pressure and adapt quickly to last-minute changesHigh level of discretion and confidentialityProficiency in travel booking systems and itinerary management toolsFlexibility to work irregular hours and be on-call when requiredStrong communication and negotiation skillsMultilingual abilities are an advantagePreferred BackgroundPrevious experience in a private household, family office, or luxury concierge serviceExperience coordinating travel across multiple time zones and jurisdictionsFamiliarity with visa processes for high-mobility clientsKey AttributesDetail-obsessed and proactiveCalm under pressureSolution-oriented mindsetService-driven with a “no task too small” attitudeHighly polished and professional demeanorCompensation & BenefitsStarting from AED12,000 per month (based on experience)Visa and medical insuranceWork Location: In person