UAE National - Business Support Executive

As part of our commitment to Emiratisation, this role is prioritised for Emirati talent - supporting the development of future leaders in the insurance industry.Working at LocktonAt Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented, and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.Purpose of the roleTo provide efficient and proactive business support to the General Manager by managing administrative, operational, and client-related activities, ensuring smooth day-to-day operations, effective coordination, and a high standard of internal and external service. This role is integral to maintaining productivity and coordination in a fast-paced environment, requiring exceptional organizational skills, adaptability and a commitment to confidentiality.Your ResponsibilitiesCalendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements for the General Manager. Prioritize and schedule commitments to ensure efficient use of time.Communication & Correspondence: Serve as the primary point of contact between the General Manager and internal/external stakeholders. Screen and direct emails, phone calls, and other forms of communication.Meeting Preparation: Prepare agendas, meeting materials, and presentations. Record and distribute minutes, follow up on action items, and track deadlines as required.Travel Oversight: Oversee the coordination of business travel arrangements for the General Manager, including flights, accommodations, and ground transportation, to ensure efficiency and alignment with business needs.Administrative Support: Handle confidential documents, manage files, and ensure efficient office operations. Assist with special projects and other administrative duties as assigned.Project Coordination: Support the General Manager with project-related tasks, including tracking project timelines, coordinating with various departments, and ensuring deliverables are met.Event Coordination: Ensure all aspects of events, conferences, and off-site meetings are in place, ensuring smooth execution.Data Management & Reporting: Prepare reports, spreadsheets, and presentations as required. Conduct research and compile data for projects and meetings.Expense Management: Ensure expense claims reports for the General Manager are accurately prepared, reviewed, and submitted on time, adhering to company policies and providing oversight to resolve any discrepancies efficiently.Ad-Hoc Responsibilities: Take on any other assigned tasks or projects as needed, demonstrating flexibility and a proactive approach to supporting the General Manager.Client Coordination & Relationship Management: Ensure timely and professional communication with clients. Coordinate meetings, follow-ups, and support requests while maintaining strong working relationships. Manage client gifting initiatives, including occasional and seasonal gifting, by handling selection, logistics, and delivery to enhance client engagement and satisfaction.Cross-Functional Collaboration: Work with internal departments to ensure seamless coordination of activities and alignment on priorities.Required QualificationsExceptional organizational and time-management abilities.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent verbal and written communication skills.Strong attention to detail and ability to manage multiple tasks with competing priorities.Ability to handle confidential information with discretion and professionalism.Flexibility to adapt to changing priorities and work under pressure