Vendor Management Assistant / Specialist

🤝 Vendor Management Assistant / Specialist — Role DescriptionWe are seeking a highly organized, detail-oriented, and relationship-focused Vendor Management Assistant / Specialist to support the coordination, administration, and performance management of vendors and suppliers. 📋📊 The role focuses on maintaining vendor information, coordinating communications, monitoring performance, supporting documentation, and ensuring smooth supplier-related operations.🎯 Role Description🤝 Support the onboarding, coordination, administration, and ongoing management of vendors and suppliers.📑 Prepare, review, organize, and maintain vendor contracts, agreements, quotations, documents, and records.🗂️ Maintain accurate and up-to-date vendor databases, profiles, contact information, and compliance documentation.📊 Monitor vendor performance, service levels, delivery timelines, quality, costs, and agreed performance indicators.📞 Coordinate with vendors, suppliers, procurement, finance, operations, and other internal teams.🔍 Follow up on pending actions, orders, deliveries, documentation, approvals, and vendor-related issues.💰 Assist with pricing reviews, quotations, cost comparisons, invoices, and commercial evaluations.📈 Prepare vendor performance reports, summaries, dashboards, and management updates.⚠️ Identify vendor risks, service issues, delays, compliance gaps, and areas requiring corrective action.📝 Support vendor evaluation, review, renewal, and performance improvement activities.🔄 Assist in developing and improving vendor management processes, procedures, and workflows.🔐 Ensure vendor information, contracts, and business documentation are handled accurately and confidentially.🚀 Contribute to building effective vendor relationships while supporting cost efficiency, service quality, and operational continuity.🎓 Qualifications🎯 Bachelor’s degree or equivalent qualification in Business Administration, Supply Chain Management, Procurement, Commerce, Management, or a related field.🧠 Strong understanding of vendor management, procurement processes, supplier coordination, and business operations.📊 Good analytical and numerical skills with the ability to evaluate vendor data, costs, and performance.💻 Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.📑 Strong documentation, record-keeping, and organizational skills with excellent attention to detail.🗣️ Strong written and verbal communication skills with a professional approach to vendor relationships.🤝 Ability to collaborate effectively with vendors, suppliers, and cross-functional internal teams.🔎 Strong problem-solving and follow-up skills with the ability to manage multiple priorities.🌱 Proactive, adaptable, and willing to learn new procurement, vendor management, and business systems.⭐ High level of integrity, accountability, confidentiality, and commitment to maintaining strong supplier relationships.