Vendor Verification Helper / Café Host / Document Controller

🌟 We’re Hiring: Vendor Verification Helper / Café Host / Document Controller📍 Location: United Arab Emirates (Remote)🕒 Employment Type: Part-Time💼 Experience Level: Mid-Level to Senior🌐 Work Arrangement: Fully RemoteAbout UsWe are a professional business and operations-support organization helping companies manage vendor onboarding, document control, hospitality services, supplier records, and administrative workflows. Our teams support procurement, finance, operations, customer service, and compliance functions through accurate information, organized documentation, and reliable coordination.We value professionalism, accuracy, confidentiality, responsiveness, and operational efficiency. We are looking for a versatile professional who can support vendor verification, café or hospitality services, and document administration with confidence.The RoleWe are seeking an experienced Vendor Verification Helper / Café Host / Document Controller to support supplier verification, vendor records, document management, café guest services, reception activities, and general administrative operations.The ideal candidate is detail-oriented, organized, professional, and comfortable handling confidential business information while providing a welcoming customer experience.Key ResponsibilitiesAssist with vendor onboarding and verification procedures according to approved company policies.Review vendor registration forms, business licenses, tax documents, bank details, certificates, contracts, and supporting documentation for completeness.Verify vendor information against approved internal records and authorized external sources.Check company names, registration numbers, addresses, contact information, payment details, and required documentation for consistency.Identify missing, expired, inconsistent, or unclear vendor documents and follow up through approved channels.Maintain accurate vendor profiles, verification statuses, document logs, approval records, and follow-up trackers.Coordinate with procurement, finance, compliance, legal, and operations teams regarding vendor documentation.Escalate suspicious, unusual, or potentially fraudulent vendor information to authorized personnel.Assist with periodic vendor reviews, document renewals, and approved due-diligence activities.Maintain strict confidentiality of vendor, financial, banking, commercial, and business information.Welcome customers, guests, colleagues, suppliers, and visitors professionally in café or hospitality environments.Provide a friendly and polished guest experience while maintaining professional service standards.Assist with guest seating, reservations, orders, inquiries, and basic café information where applicable.Coordinate with service staff, supervisors, kitchen teams, suppliers, and management regarding guest requirements.Assist with maintaining clean, organized, and presentable customer areas.Handle routine guest questions and escalate complaints, special requests, or service issues appropriately.Support basic point-of-sale, payment, receipt, reservation, or customer-record activities where applicable.Monitor customer flow and assist with smooth service during busy periods.Receive, classify, organize, and maintain business documents according to established document-control procedures.Assign document names, references, versions, categories, and filing locations accurately.Maintain document registers, revision histories, approval records, distribution lists, and archive records.Ensure current versions of approved documents are accessible to authorized users.Identify duplicate, outdated, incomplete, incorrectly named, or incorrectly filed documents.Coordinate document submissions, reviews, approvals, revisions, and distribution with relevant departments.Maintain organized electronic and physical filing systems for contracts, vendor records, invoices, reports, policies, forms, and correspondence.Assist with document scanning, indexing, uploading, archiving, retrieval, and controlled distribution.Track document expiry dates, renewal requirements, approvals, and outstanding actions.Prepare document-control reports, status trackers, registers, and management summaries.Assist procurement and finance teams with vendor invoices, purchase orders, supplier documentation, and supporting records.Coordinate with suppliers regarding missing documentation, registration information, certificates, and administrative requirements.Support internal audits, compliance reviews, quality checks, and documentation requests.Protect confidential customer, vendor, financial, contractual, and company information.Follow company policies, document-control procedures, procurement standards, data-protection requirements, hospitality guidelines, and applicable UAE regulations.Identify opportunities to improve vendor verification, document accuracy, guest experience, filing efficiency, and operational workflows.RequirementsBachelor’s degree or equivalent qualification in Business Administration, Procurement, Supply Chain, Hospitality, Records Management, Finance, or a related field is preferred.3+ years of professional experience in vendor administration, document control, procurement support, hospitality, café operations, customer service, or business administration is preferred.Experience across two or more of vendor verification, document control, hospitality, reception, or administrative operations is advantageous.Strong understanding of vendor documentation, document management, customer service, and administrative procedures.Excellent spoken and written English communication skills.Additional languages such as Arabic, Hindi, Urdu, Mandarin, French, or Russian are advantageous.Professional, approachable, organized, and service-oriented manner.Exceptional attention to detail when reviewing vendor information, documents, records, and revisions.Strong organizational, multitasking, prioritization, and follow-up skills.Ability to handle confidential financial, commercial, vendor, and customer information with discretion.Strong communication and problem-solving skills.Proficiency in Microsoft Excel, Word, Outlook, Google Workspace, ERP, CRM, procurement, and document-management systems.Experience with SAP, Oracle, Microsoft Dynamics, SharePoint, DocuSign, Adobe Acrobat, Salesforce, or comparable platforms is advantageous.Familiarity with document-control systems, vendor-management platforms, POS systems, reservation software, or digital filing systems is advantageous.UAE or GCC experience in hospitality, procurement, construction, retail, logistics, finance, real estate, or corporate services is advantageous.Procurement, hospitality, compliance, records management, customer-service, or administrative certifications are advantageous but not required.What We OfferFlexible part-time remote working opportunities within a professional business and operations environment.Competitive compensation aligned with experience, vendor administration, document-control, and customer-service responsibilities.Opportunity to develop expertise across vendor verification, procurement support, document management, hospitality, customer experience, and business operations.Exposure to suppliers, procurement teams, finance departments, hospitality operations, customers, and corporate stakeholders.Professional development opportunities and continuous learning in vendor-management systems, document technology, compliance processes, hospitality operations, and workflow optimization.A collaborative environment where accuracy, confidentiality, professionalism, responsiveness, and service quality are highly valued.